Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: ORD 17-201    Name:
Type: Ordinance Status: Regular Agenda
In control: President and Board of Trustees
On agenda: 4/17/2017 Final action:
Title: An Ordinance Amending Chapter 30 ("Special Events"), Article 1 ("General Regulations") of the Oak Park Village Code
Attachments: 1. Special Events Ordinance

Submitted By                     

Cara Pavlicek, Village Manager

 

Reviewed By

LKS

 

Agenda Item Title

Title

An Ordinance Amending Chapter 30 (“Special Events”), Article 1 (“General Regulations”) of the Oak Park Village Code

 

End

Overview

Overview

The Village Board is being asked to amend the Village Code to require Special Event Permits to be issued by the Police Chief.                       

Body

Staff Recommendation

Approval.

 

Fiscal Impact

No fee changes are proposed as a part of this recommendation.

 

Background

On February 16, 2010, the Village of Oak Park added Chapter 30 to the Village Code to regulate Special Events. The new Chapter provided for the Village Manger to establish a special event committee to be chaired by the Village Clerk and permits for special events to be issued by the Village Clerk.

 

Since 2010, the volume of special event permits requested has increased as well as the staffing impact to the Oak Park Police Department to ensure public safety at such events as well as in neighborhoods impacted by such event has become increasingly complex.  While there have been no significant challenges to date, it is the recommendation of both the Police Chief and Village Manager that the Village Code be amended to provide for the issuance of Special Event Permits by the Chief of Police.  In addition, the Village Manager would appoint the Special Event Committee Chairperson which is in line with the Council-Manager form of government as opposed to the current Committee Structure which placed the elected Village Clerk in a position of oversee the recommendations of the Police Department in regards to public safety activities related to special events. 

 

 

Alternatives

The Board could reject the recommendation.

 

Previous Board Action

The Village Board has approved various modifications to Chapter 30, most recently as December 2016 when the Mid-week market was removed from the Village Code.

 

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

N/A.

 

Intergovernmental Cooperation Opportunities

N/A.

 

Performance Management (MAP) Alignment

A Governance Priority of the Police Department is to consistently improve organizational efficiency and effectively and remain sensitive to community needs.