Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 17-497    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 4/17/2017 Final action: 4/17/2017
Title: A Resolution Approving a Contract Renewal with ABC Commercial Maintenance Services, Inc. for Custodial Services for Village Hall, Police Department, Public Works Center, Dole Learning Center and Metra Station Through December 31, 2017 for an Amount not to Exceed $52,800.00 and Authorizing its Execution
Attachments: 1. 03-20-17-Resolution-ABC, 2. 03-20-17-Renewal Form-ABC, 3. 03-20-17-Attachment-ABC-2014 Contract, 4. 03-20-17-Attachment-ABC-Complete 2014 Proposal, 5. 03-20-17-Attachment-ABC-SOS, 6. 03-20-17-Attachment-ABC Renewal Letter
Submitted By
John P. Wielebnicki, Director of Public Works

Reviewed By
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Agenda Item Title
Title
A Resolution Approving a Contract Renewal with ABC Commercial Maintenance Services, Inc. for Custodial Services for Village Hall, Police Department, Public Works Center, Dole Learning Center and Metra Station Through December 31, 2017 for an Amount not to Exceed $52,800.00 and Authorizing its Execution

End
Overview
Overview
The current custodial services contract expires on May 5th, 2017. This contract provides for custodial services for Village Hall including the Police Department, the Public Works Center, Dole Learning Center, and the Metra Station. This item recommends entering into a one-year contract renewal with ABC Commercial Maintenance Services, Inc. for the first of two optional one year extensions.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
Funds for these services are budgeted for in the General Fund, Public Works Building Maintenance Budget, General Contractuals, Account Nos. 1001-43790-711-530660 through 717-530660.

ABC has committed to continue to providing these services to the Village with no increase in their price since their original bid in 2014.

If awarded, the contract renewal with ABC Commercial Maintenance, Inc. would not exceed $52,800.00 through December 31, 2017.

Background
Custodial services for the Village Hall, Police Department, Public Works Center, Dole Learning Center and Metra Station have historically been provided by a contractor. The current contractor providing custodial services for the Village is ABC Commercial Maintenance of Niles, Illinois. The existing contract expires on May 5th, 2017.

Services include vacuuming, floor mopping, emptying refuse cans, window cleaning, annual carpet and furniture cleaning, and recycling. In order to ensure higher quality service, staff included provisions in the contract that outline specific hours for the custodians' work sched...

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