Submitted By
John P. Wielebnicki, Director of Public Works
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Chicagoland Renovations, Inc. for the Village Hall Soundproofing Project in an Amount Not to Exceed $12,000.00 and Authorizing its Execution
End
Overview
Overview
This item is for the installation of soundproofing materials. This work is being done as part of the Village Hall Furniture Improvement project and will provide the necessary space for confidentiality.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The FY 2017 Capital Improvement Building Improvement Fund Budget provides a total of $150,000.00 in account no. 3012-43790-101-540673 for Village Hall Physical Improvements.
If approved, the project cost would not exceed $12,000.00 (the proposal cost of $11,640.00 plus $360.00 for unforeseen conditions and/or VOP desired changes).
It was determined that this project was considered a "Public Improvement" per the Board Adopted Purchasing Policy and since the project exceeds $10,001.00 it requires Village Board approval. A Public Improvement is defined as any project that is constructed for a public benefit that either enhances or improves an existing public asset.
Background
The scope of work includes the construction of a new soundproof wall above the existing ceiling tile grid between the two offices.
Staff solicited bids from local soundproofing companies and only two bids were received:
? Soundproof of Chicago $10,151.00
? Chicagoland Renovations $11,640.00
Although the Chicagoland Renovations bid is slightly higher than the Soundproof Chicago bid, staff recommends approval of the Chicagoland Renovations bid since their understanding of the project and the scope of work appeared to be far greater than that of Soundproof Chicago. Staff met with the owner of Chicagoland Renovations at Village Hall to inspect existing conditions and discuss the desired scope o...
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