Submitted By
John P. Wielebnicki, Director of Public Works
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Purchase of One 2017, Ford F750 Truck with a Petersen TL-3 Grapple Mounted to the Truck Chassis, from EJ Equipment of Manteno, Illinois through the National Joint Powers Alliance (NJPA) Contract in an Amount not to Exceed $132,825.88 and Waiving the Village’s Bid Process for the Purchase
End
Overview
Overview
The FY 2017 Fleet Replacement Fund includes the replacement of the Public Works, Forestry Division 1998 grapple loader truck. This vehicle will be replaced with a 2017 Ford F750 truck, with a Petersen TL-3 Grapple mounted to the chassis. Through a joint-purchasing cooperative, the NJPA awarded the contract for this equipment to Petersen Industries of Lake Wales, Florida. The local vendor for Peterson Industries is EJ Equipment of Manteno, IL.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The purchase of one 2017 Ford F750 truck with Petersen TL-3 Grapple from Petersen Industries through EJ Equipment will cost $132,825.88. The existing vehicle will be traded in to the vendor at a value of $15,000.00 which is included in the above price.
Funding is provided through the Fleet Replacement Fund, account No. 3032-43900-858-570750, in the amount of $200,000.00.
Background
Each year, the Village allocates funds for the annual replacement of vehicles. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program. The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The vehicle being replaced is unit no. 117, a 1998 GMC with a Prentice Loader grapple. The Equipment Replacement Analysis is attached.
The new truck is a Ford F750, 33,000 lb GVW, high capacity debris loader for loading logs. The large grapple (loading unit) and dump body will be installed on the truck chassis. This vehicle is critical in the cleanup from storms that damage trees.
The NJPA is a national joint purchasing program similar to the State and local conference programs. Last year the Village purchased one of the large IH dump trucks through this program.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Department of Public Works brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The vehicle is to be purchased through the National Joint Powers Alliance Program in order to take advantage of the volume discounts involved in such joint purchasing efforts.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority established for the Department of Public Works for Infrastructure/Capital Programs.