Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 17-541    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 5/15/2017 Final action: 5/15/2017
Title: A Resolution Approving an Amendment to an Independent Contractor Agreement between the Village of Oak Park and Cerniglia Co. for Emergency Water and Sewer Repairs in an Amount Not to Exceed $55,000.00 and Authorizing its Execution
Attachments: 1. 05-15-17-Resolution-Amendment to Cerniglia Agreement, 2. 05-15-17-Amendment to Agreement-Cerniglia, 3. 05-15-17-Attachment-Cerniglia Agreement, 4. 05-15-17-Attachment-Bid Summary, 5. 05-15-17-Attachment-Invitation to Bid, 6. 05-15-17-Attachment-January Memo-Emergency water & sewer contractors - 2017
Submitted By
John P. Wielebnicki, Director of Public Works

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Amendment to an Independent Contractor Agreement between the Village of Oak Park and Cerniglia Co. for Emergency Water and Sewer Repairs in an Amount Not to Exceed $55,000.00 and Authorizing its Execution

End
Overview
Overview
The Department of Public Works Water and Sewer Division typically makes repairs to the water distribution and sewer collection systems with in-house staff. On the occasion when in-house staff is unavailable, lacks the necessary equipment to perform such repairs or multiple repairs are required simultaneously, an outside water and sewer contractor is called in to make the repairs.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The FY 2017 Water and Sewer Fund Budget allocates a total of $125,000.00 for emergency repairs to the water distribution system and sewer collection system.

In the Water Budget, External Support, account number 5040-43730-777-530667 there is $75,000.00 and in the Sewer Budget, External Support, account number 5040-43750-781-530667 there is $50,000.00.

Background
The Department of Public Works Water and Sewer Division typically makes repairs to the water distribution and sewer collection systems with in-house staff. On the occasion when in-house staff is unavailable or lack the necessary equipment to perform such repairs, an outside water and sewer contractor is needed to make the repairs.

In January of this year, the Water and Sewer Division requested rates for labor and equipment from area water and sewer contractors for emergency repairs. Seven contractors responded to the request and several contractors provided reasonable and favorable rates (bid Summary is attached). The work will be contracted on a job by job basis to make the needed repairs. The contractor with the most favorable rates or skills will be contacted first and if they are not available, ...

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