Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 17-550    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 6/5/2017 Final action: 6/5/2017
Title: A Resolution Approving a Professional Services Agreement with TKB Associates, Inc. for the Purchase of Laserfiche Software and Associated Licenses and Implementation Services in an Amount not to Exceed $90,000.00 and Authorizing Their Execution
Attachments: 1. Laserfiche & TKB Assoc Resolution.pdf, 2. TKB Associates, 3. TKB Associates - Proposal.pdf, 4. 15 1203 LSAP Agreement final.pdf, 5. EULA v10.2 On-Premises, 6. Addendum to Laserfiche EULA, 7. AIC Proposal Summary.pdf, 8. Laserfiche RFP
Submitted By
Alvin Nepomuceno, Information Technology Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving a Professional Services Agreement with TKB Associates, Inc. for the Purchase of Laserfiche Software and Associated Licenses and Implementation Services in an Amount not to Exceed $90,000.00 and Authorizing Their Execution

End
Overview
Overview
Laserfiche is an enterprise content management system which will become the document repository of permanent documents for various databases in the Village, in particular BS&A (Finance), CityView (Permits) and the Human Resource department.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
In the FY 17 Budget, the Village approved $125,000.00 in Equipment Replacement Fund account #3029-41300-905-570711 for the software license and implementation of this project. The proposal received from recommended vendor is for $81,250.00. Staff is requesting a not to exceed amount of $90,000.00 for this project.

Background
Over 10 years ago, the Village obtained Digitech PaperVision software for the electronic imaging of building permit's micro film and paper documents. While PaperVision met the original needs, the IT Strategic Plan identified the need for a new system to automate paper-based processes as well as store documents from newly implemented software, such as, CityView and BS&A.

Laserfiche is an industry leader for this technology system and in a recent survey of our GIS Consortium communities, 15 utilize Laserfiche out of the 22 that have a system. Most importantly Laserfiche has successfully integrated with other systems such as CityView and BS&A, PaperVision has not. Laserfiche also has a feature to assist with workflow management to automate many Human Resources paper-based processes, PaperVision does not have this feature.

TKB Associates, Inc. has a vast experience working with over 90 different agencies in our region including 12 of the GIS Consortium communi...

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