Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 17-530    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 6/5/2017 Final action: 6/5/2017
Title: A Resolution Approving an Intergovernmental Agreement between the Village of Oak Park and the Oak Park Elementary School District 97 for Wide Area Network Consultaation Services and Authorizing its Execution
Attachments: 1. District 97 IGA Resolution, 2. District 97 IGA

Submitted By                     

Alvin Nepomuceno, Information Technology Director

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving an Intergovernmental Agreement between the Village of Oak Park and the Oak Park Elementary School District 97 for Wide Area Network Consultaation Services and Authorizing its Execution

 

End

Overview

Overview

The Village and Elementary School District 97 (SD97) will enter into an Intergovernmental Agreement (IGA) for a Wide Area Network consultant to conduct a needs analysis and recommend a course of action.

 

Body

Staff Recommendation

Approve the Resolution.

 

Fiscal Impact

The Village’s portion of the cost is anticipated not to exceed $20,000.00.  The fiber network project is part of the CISC 2017 work plan and $10,000 was requested for this project (the Citizen Commission Support account #1001.41020.101.530662.)  The remaining portion of the project will be covered by Technology (IT) External Support, account #1001.41040.101.530667

 

Background

The existing Village fiber network that interconnects all village properties was a patch work installation over 17 years old.  The electronic equipment is no longer supported and the original fiber has reached limited capacity with no backup services to meet the daily operational requirements of the organization.  During the 2017 Finance Committee meetings with the Village Board, the Board has directed IT to further investigate alternative solutions including a joint project with SD97 since they are looking for similar solution for all their facilities. 

 

The Village and SD97 both are looking for professional services to perform a needs assessment, provide solutions, develop a Request for Proposal document for release and ultimately provide oversight during construction. 

 

The Citizen Information System Commission has also been involved with this project and also attended the Finance Committee of the Village Board last year to discuss this project.

 

Alternatives

The Village may elect not to support this IGA and the Village can pursue services on our own at a possibly higher rate.

 

Previous Board Action

There was a review of IT Strategic Plan and fiber network project during the board meeting of 10/04/2016 with the IT Director and Citizen Information System Commission (CISC) members. 

 

Additionally, the Finance Committee meeting of 10/10/2016 provided direction to pursue a joint activity with School District 97.

 

Citizen Advisory Commission Action

The Citizen Information Systems Commission regularly receives updates about this project during their regular meetings.

 

Anticipated Future Actions/Commitments

Depending on the total cost, the actual agreement with the selected consultant may be placed on a future agenda for approval.

 

Intergovernmental Cooperation Opportunities

This is a joint project with Elementary School District 97.

 

Performance Management (MAP) Alignment

The Information Technology department will be in the third phase of participating in the Village’s performance management program.