Submitted By
June 5, 2017
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Contract with A.C. Pavement Striping Co. for Project 17-6, Micro-Surfacing and Crack-Filling of Various Streets, in an Amount not to Exceed $300,000 and Authorizing its Execution
End
Overview
Overview
Competitive bids were opened on May 18, 2017, for the Micro-surfacing and Crack-Filling project. Three contractors picked up bid documents and one bid was received. The low responsible bid was submitted by A.C. Pavement Striping Co. in an amount of $292,260.65. Staff is recommending approving the contract at the available budget amount of $300,000, which is higher than the bid amount, in order to get additional microsurfacing work completed.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The costs for this project would be funded through the Capital Improvement Fund account no. 3095-43780-101-570974 which provides $300,000 for performing microsurfacing and crack filling on asphalt roadways that are in need of these maintenance activities.
Background
The Village has used microsurfacing as part of the pavement maintenance program for many years. Microsurfacing is a surface treatment that extends the service life of pavements from 5 to 7 years. Approximately 4.6 miles of streets are planned to be micropaved under this contract. Additionally, crack filling will be done on a number of streets, including some stretches along streets that have been resurfaced between 3 and 5 years ago.
The Village of Oak Park has been combining this project with the same work in the Village of River Forest for the past 5 years in order to increase the amount of work under this contract and get more competitive pricing for both communities. The Village of River Forest awards and manages their portion of the contract separately.
The contractor, A.C. Pavement Striping Co., has completed microsurfacing in the Village of Oak Park and has done an excellent job.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
The Village Board approved this work as part of the FY 2017 Captial Improvement Plan budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
This is an annual program that the Village Board approves.
Intergovernmental Cooperation Opportunities
As part of this bid, the Village of River Forest is taking advantage of the contractor prices. Their costs are not included in the budget above.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.