Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 17-575    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 6/19/2017 Final action: 6/19/2017
Title: A Resolution Approving a Service Agreement with PMA Management Corp. to Provide Third Party Administrator (TPA) Services for the Village's Workers Compensation Program for a Three-Year Period and Authorizing its Execution
Attachments: 1. Resolution PMA Service Agreement, 2. PMA Agreement, 3. RFP WC TPA FINAL 021417, 4. WC RFP ANALYSIS 032717, 5. Village of Oak Park RFP 2017 Response
Submitted By
Julia Scott-Valdez, Assistant Village Manager/ Human Resource Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving a Service Agreement with PMA Management Corp. to Provide Third Party Administrator (TPA) Services for the Village's Workers Compensation Program for a Three-Year Period and Authorizing its Execution

End
Overview
Overview
This is an agreement for the oversight of the Village's worker's compensation program. The Village issued an RFP in February. Four firms responded. This vendor was selected because of their ability to manage the worker's compensation program with more effective communication, reporting and on-line records management.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
Annual costs for a three (3) year contract are $29,175 per year with an additional $14,025 in year one in order to transition to a new vendor. The rate is competitive the current vendor as well as all of those that responded to the RFP and provides the the Village with more effective tools to manage the worker's compensation.

Background
In February of 2017, the Village of Oak Park Human Resource Department posted a Request for Proposals (RFP) for qualified firms that wish to manage and administer a robust program for the Village's self-insured Workers' Compensation program. Four firms responded to the RFP. A staff team collectively evaluated the firms on experience, customer service and communication protocols with both the employee and the village, online tools, accessibility, reporting, ease in processing and net value/savings to the Village. The team selected PMA as their choice for a Worker's Compensation administrator.



This new vendor will also revise how the workers compensation program is managed in that the current vendor only partially administered the worker's compensation program but relied heavily on a claims administrator for internal record keeping. The Village now seeks to realign th...

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