Submitted By
Jill Velan, Parking and Mobility Services Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Professional Services Agreement with Walker Parking Consultants/Engineers, Inc. for Repair Documents, Construction Administration and Observation of Oak Park River Forest Parking Structure Repairs in an Amount not to Exceed $44,000.00 and Authorizing its Execution
End
Overview
Overview
The Village previously contracted with Walker Restoration Consultants for the assessment of three parking facilities within Oak Park. This assessment was recently completed and staff is recommending moving forward with repairs to the Oak Park River Forest (OPRF) Parking Structure in fiscal year 2017.
Attached is a proposal for the OPRF Parking Structure, repair documents, construction administration and observation of repairs in an amount not to exceed $44,000 and waiving the Village’s formal request for proposal process.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The cost for this project will be funded through the Parking Fund Capital Improvement budget for FY 2017 with a current budget of $100,000. Depending on the final bids for the project staff will be presenting requests for budget amendments.
Background
In 2016, the Village released a Request for Proposal (RFP) for the assessment of three parking facilities. In the 2017 Parking Fund Capital Projects, Parking Maintenance and Repairs were listed. “The village has several parking garage structures that it needs to maintain. These structures range is age from 12 to 31 years old. This will be a guide for annual upkeep of the parking structures.” The OPRF Parking Garage was built in 2003.
Formal RFPs were opened on Friday July 13, 2016, for the Assessment of Three Parking Facilities within the Village of Oak Park. Eight engineering groups submitted RFP responses. The low responsible response was Walker Restoration Consultants in a total amount of $11,800.
Upon discussion with Walker Restoration and other Consultants, the best practice and most efficient approach is to upgrade one parking garage at a time rather than divide out the work between parking garages. This approach gains the best return on investment for work performed and longevity of products used.
Staff would recommend using Walker Restoration Consultants as they conducted the needs assessement. However, Staff did receive an additional quote from Larson Engineering in an amount of $58,500.
Alternatives
The Village Board could decided to delay action and direct staff to conduct a formal Request for Proposal Process. This would delay any construction on the OPRF Parking Structure until after the Start of the 2017-2018 school year.
Previous Board Action
The Village Board approved maintenance and repairs to the OPRF Parking Garage as part of the FY 2017 Capital Improvement Plan and Fiscal Year 2017 Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
N/A.
Intergovernmental Cooperation Opportunities
The Parking Garage is a Village owned structure built on school property. There is an Intergovermental Agreement between the Village and District 200 governing its use.
Performance Management (MAP) Alignment
Parking and Mobility Services is scheduled to begin MAP in the final Phase.