Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 17-623    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/5/2017 Final action: 9/5/2017
Title: A Resolution Approving an Annual License Agreement With Kronos Incorporated for Workforce Ready Software and a One-Time Setup Fee for a Combined not to Exceed Amount of $31,411 and Authorizing Its Execution
Attachments: 1. Kronos Resolution Licensing Fees, 2. Kronos Agreement, 3. Licensing Quote WFR HR, 4. Licensing Quote WFR Timekeeping
Submitted By
Steven Drazner, CFO and Julia Scott-Valdez, Assistant Village Manager and HR Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Annual License Agreement With Kronos Incorporated for Workforce Ready Software and a One-Time Setup Fee for a Combined not to Exceed Amount of $31,411 and Authorizing Its Execution

End
Overview
Overview
Resolution 17-519 was approved on June 5, 2017 authorizing execution of the attached Agreement with Kronos Incorporated which included new timeclock equipment compatible with the Village's new ERP system (BS&A) as well as including a one-time equipment setup fee. In order to utilize the new timeclock equipment, the Village must execute a software licensing agreement which connects or links the equipment with BS&A. In addition, with the elimination of ADP (the Village's previous payroll software), Kronos software licensing is necessary to continue to perform various HR functions. Please note that these licensing fees must be budgeted each fiscal year so long as the Village utilizes BS&A for completing payroll in-house and performing the HR tasks described in greater detail below.

Body
Staff Recommendation
Staff recommends the Village Board approve this purchase.

Fiscal Impact
A total first year cost of $31,411.00 (including the one-time setup fee) would be budgeted in 2018 and charged to 1001.41300.101.550663 (effective January 1, 2018).

Background
In order to utilize the new Kronos equipment previously purchased, the Village must enter into a software licensing agreement which not only links the new timeclocks into BS&A but also allows for a great detail of HR functionality. The total initial annual licensing cost is $28,411 and there would be a one-time setup fee of $3,250.00 After the first year, the initial annual licensing fees of $28,411.00 would be subject to maximum annual 4.0% increases. This Kronos software includes functionality such as time-off accrual tracking, onl...

Click here for full text