Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 17-652    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 10/2/2017 Final action: 10/2/2017
Title: A Resolution Approving a Contract with Unique Plumbing Co., Inc. for Project 17-9, Watermain Valve Replacements, in an amount not to exceed $100,000 and Authorizing its Execution
Attachments: 1. 10-02-17_Resolution-17-9_WatermainValves.pdf, 2. 10-02-17_AttachmentA_Contract17-9_WaterValveReplacements.pdf, 3. 10-02-17_AttachmentB_17-9_WatermainValveImprovements_Bid Summary.pdf, 4. 10-02-16_AttachmentC_UniqueProposal_17-9_WatermainValveReplacements.pdf, 5. 10-02-17_AttachmentD_17-9_WatermainValveReplacements_Project Location Map.pdf

Submitted By                     

Bill McKenna, Village Engineer

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving a Contract with Unique Plumbing Co., Inc. for Project 17-9, Watermain Valve Replacements, in an amount not to exceed $100,000 and Authorizing its Execution

 

End

Overview

Overview

The Engineering Division opened bids on September 14, 2017 for the Watermain Valves Replacement project. Seven contractors received proposal documents and two bids were received. The lowest responsible bid was submitted by Unique Plumbing Co., Inc., in an amount of $79,410. It is recommended to award the contract at the full budgeted amount of $100,000 so an additional valve location can be added.

 

Body

Staff Recommendation

Approve the Resolution

 

Fiscal Impact

The costs for this project would be funded through the FY 2017 Capital Improvement Fund account no. 5040-43730-777-570707 which provides $100,000 for the watermain valve replacement program. 

 

Background

In 2012 and 2013 the Water & Sewer Division of the Public Works Department contracted with M.E. Simpson Co., Inc. to exercise the approximately 1200 water vales in the drinking water distribution system.  The valve exercising program identified a number of valves that were broken.  Replacing the broken valves is a necessary improvement in order to maintain adequate fire flows and to ensure that water mains can be shut off in emergency situations or for scheduled maintenance. Valves proposed on this project are larger than those replaced by village forces and typically require larger equipment. This watermain valve replacement project includes replacing four valves and patching the pavements.  Awarding in the full budgeted amount would add an additional valve in need of replacement.

 

Alternatives

The alternative to this recommendation could be to delay action to gain additional information.

 

Previous Board Action

N/A.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

None at this time.

 

Intergovernmental Cooperation Opportunities

None at this time.

 

Performance Management (MAP) Alignment

This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.