Submitted By
Bill McKenna, Village Engineer
Reviewed By
CLP
Agenda Item Title
Title
A Resolution Approving a Professional Services Agreement with The Lakota Group, Inc., for Phase 2 Landscape Design and Planning Services for the Lake Street Streetscape and Infrastructure Improvement Project in an Amount not to Exceed $131,370 and Authorizing its Execution
End
Overview
Overview
The Engineering Division requested proposals to complete the Phase 2 landscape architecture and design of the Lake Street Streetscape and Infrastructure Improvement project. The work involves preparing the final plans for the lighting, irrigation, hardscape materials, trees and landscaping portions of the Lake Street improvements for recommendation to the Village Board at a future date prior to finalization.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The FY 2017 budget includes $241,000 for the phase 2 landscape design of the Lake Street Improvement projects in the Capital Improvement Fund, Public Works - Engineering, Project Engineering, account no. 3095-43780-101-570706.
Background
In October 2016, the Village Board approved an agreement with The Lakota Group for the preliminary landscape design and planning (phase 1) for the Lake Street Improvements. The preliminary design work involved working with the staff and stakeholders to develop the conceptual design of the specially features and gateway elements on Lake Street and then refining the preliminary design and layout of the various streetscaping items. Lakota worked with the Village’s civil engineering firm on this project Thomas Engineering Group (TEG) to develop the preliminary design and cost estimate of the proposed streetscaping project to present to the Village Board for consideration.
In May of 2017 the Village requested proposals for the phase 2 portion of the landscape design for the Lake Street project. The Village received five proposals and interviewed two firms. The proposal from The Lakota Group best fit the needs of the Village since they have been involved in the conceptual design and planning of the Lake Street streetscape project since 2012 which gives them the best understanding of the proposed project and stakeholder’s needs while also at a competitive cost.
The phase 2 landscape design work involves finalizing the design and layout of all of the hardscape elements and landscaping, preparing final plans, details, and specifications for all of these items, and working with the Village Board and Village staff to finalize material selections and develop construction cost estimates. Staff recommends proceeding at this time as portions of the design work are required by the District Housing Development by Randquist at the northwest corner of Lake and Euclid and by the Albrion residential Development at the northwest corner of Lake and Forest.
Alternatives
Additional information may be requested at the direction of the Board.
Previous Board Action
At the January 17, 2017 regular meeting the Village Board Approved an Amendment to the Professional Services Agreement with The Lakota Group, Inc., for Phase 1 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project for an additional $24,780
At the January 17, 2017 regular meeting the Village Board Approved an Amendment to the Professional Services Agreement with Thomas Engineering Group, LLC., for Professional Engineering Services for the design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects for an additional $95,592
On October 4, 2016, the Village Board authorized an agreement with The Lakota Group, Inc., for Phase 1 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project in an amount not to exceed $99,000.
On August 1, 2016, the Village Board authorized an agreement with Thomas Engineering Group, LLC., for Professional Engineering Services for the design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects in an amount not to exceed $1,080,000.
At the July 18, 2016 regular meeting the Village Board approved a Resolution Authorizing the Submission of a 2016 Federal Surface Transportation Program Grant Application for the Lake Street Streetscape and Resurfacing Project.
At the June 6, 2016 regular meeting the Village Board approved a Resolution Authorizing the Submission of a 2016 Illinois Transportation Enhancement Program (ITEP) Grant Application for the Lake Street Streetscape Project.
At the June 6, 2016 regular meeting the Village Board approved a Resolution Requesting the Illinois Department of Transportation Repurpose Federal Funds Earmarked for the I-290 Cap the Ike Projects, IL456 and IL478, to the proposed Lake Street Resurfacing and Streetscape Project according to the Consolidate Appropriations Act, 2016.
On February 8, 2016 the Village Board was given a presentation related to Construction, Parking and Mobility Services along the Lake Street Corridor from Harlem to Austin and directed staff to Request Proposals for the Preliminary and Design Engineering of the Lake Street Streetscape and Resurfacing Project.
On November 2, 2015 the Village Board was given a presentation on the Lake Street Streetscape Enhancement project which included a recommended project scope and material selections based on Board comments.
On May 11, 2015 the Village Board was given a presentation on the Lake Street Streetscape Enhancement project.
On August 20, 2014 the Disability Access Commission met at their regular open public meeting to review the proposed streetscape project and provided comments.
On January 7, 2013 Lakota Group and staff presented the recommendations of the Streetscape Committee for the Lake Street Streetscape project to the Village Board which included four options for scope and materials. The results of the surveys and walking tours were also presented.
On June 4, 2012 the Village Board the Village Board directed staff to form the Downtown District Streetscape Committee who would help in the development of various streetscape scenarios for Board consideration.
On March 15, 2012 the Village Board authorized an agreement with Lakota Group for design services related to the Lake Street Corridor from Harlem Ave to Euclid Ave.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
Future agreements with the State will be presented for construction of the Lake Street Improvement projects along with agreements for construction management.
Intergovernmental Cooperation Opportunities
None at this time.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.