Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 17-710    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/11/2017 Final action: 12/11/2017
Title: A Resolution Approving an Independent Contractor Agreement with A & B Landscaping and Tree Service, Inc. for Fiscal Year 2018 Parkway Tree Stump Removal in an Amount not to Exceed $180,000.00 and Authorizing its Execution
Attachments: 1. Resolution-Tree Stumping-A&B, 2. Independent Contractor Agreement-Tree Stumping-A&B, 3. Attachment - Tree Stumping - 2018 Comprehensive Tree Maintenance Bid Summary, 4. Attachment - Tree Stumping - A&B Proposal, 5. Attachment - Tree Stumping - A&B Good Standing Cert

Submitted By                     

John P. Wielebnicki, Director of Public Works

 

Reviewed By

CLP

 

Agenda Item Title

Title

A Resolution Approving an Independent Contractor Agreement with A & B Landscaping and Tree Service, Inc. for Fiscal Year 2018 Parkway Tree Stump Removal in an Amount not to Exceed $180,000.00 and Authorizing its Execution

 

End

Overview

Overview

The Forestry Division of the Department of Public Works is responsible for maintenance of parkway trees and trees on Village-owned property throughout the Village. In 2018, staff anticipates that approximately 650 trees will be removed due to Emerald Ash Borer, Dutch Elm Disease, storm damage, or otherwise hazardous situations.  Each tree stump must also be removed, which is handled by a separate contractor.

 

Body

Staff Recommendation

Approve the Resolution.

 

Fiscal Impact

The proposed FY 2018 budget recommends a total of $180,000.00 for Parkway Tree Stump Removal in the General Fund, External Support account no. 1001-43800-741-530667.

 

Background

Tree Stump Grinding is a necessary part of the tree removal process.  At one time in the past tree stump grinding was included as an incidental service to the tree removal price.  Staff has found that the Village is better served by contracting out for these services on their own.  Stumps are removed in a more timely and efficient manner at a lower cost. 

 

Bids were collected in September.  A&B Landscaping and Tree Service with a bid of $159,900.00 came in as the low bid.  Staff requests increasing the contract amount to cover possible additional charges for potential removals associated with a storm event and other restoration costs.

 

Alternatives

The Board can delay action to gain additional information.

 

Previous Board Action

The Village Board has approved tree stump removal contractor agreements annually.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that the Department of Public Works will continue to bring this agreement to the Village Board annually.

 

Intergovernmental Cooperation Opportunities

None at this time.

 

Performance Management (MAP) Alignment

This work is in alignment with the Governance Priority established for the Department of Public Works for Department for Maintenance and Service Programs.