Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 17-744    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/11/2017 Final action: 12/11/2017
Title: A Resolution Approving a Contractor Services Agreement with HR Green, Inc. to Provide Plan Review and Inspector Services in an Amount Not to Exceed $1,020,000 and Authorizing its Execution
Attachments: 1. Resolution HR Green 2018, 2. HR Green Services Agreement, 3. HR Green Bid Response, 4. Request for Proposal (RFP)
Submitted By
Tammie Grossman, Director of Development Customer Services

Reviewed By
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Agenda Item Title
Title
A Resolution Approving a Contractor Services Agreement with HR Green, Inc. to Provide Plan Review and Inspector Services in an Amount Not to Exceed $1,020,000 and Authorizing its Execution

End
Overview
Overview
In order to continue to provide optimum customer service, the Village of Oak Park shall outsource large plan review activities as well as most inspection service, especially activities for larger projects. In addition, the outsourced firm will provide backup inspection activities when the Village employee is not available due to absences.

Body
Staff Recommendation
Approve the Resolution

Fiscal Impact
FY2018 Budget account number 1001-46250-101-530667 has $1,170,000 and this contract will reduce the line item to $150,000. The permit fees will cover the costs for outsourcing the plan reviews and inspections.

Background
In January 2015, the Village Board directed staff to issue a Request for Proposals to outsource large plan review activities as well as most inspection services, especially activities for larger projects. Staff decided the best option for Oak Park would be to outsource most inspections and plan reviews by using an in-house reviewer employed by a third party.

In May 2017, the Village issued a Request for Proposals for outsourcing plan reviews and inspections. Three firms responded to the Request. However, only HR Green would provide the Village with staff inside Village Hall. After working well with the current consultant, staff is recommending a renewal of contract with HR Green.

Permit Processing Manager will have day to day responsibility to coordinate the work of the plan reviewer and inspectors employed by HR Green and process plan reviews as needed. While the Permit Processing Supervisor will continue to have day to day responsibility of overseeing the permit technicians and assist the ...

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