Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-821    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 3/5/2018 Final action: 3/5/2018
Title: A Resolution Approving the Renewal of the Independent Contractor Agreement with Everest Snow Management, Inc. in an Amount Not To Exceed $50,000.00 for the 2018 Parkway Tree Watering Program and Authorizing its Execution
Attachments: 1. Resolution-Tree Watering-Everest, 2. Renewal Form-Tree Watering-Everest, 3. Attachments-2017 Tree Watering-Everest

Submitted By                     

John P. Wielebnicki, Director of Public Works

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving the Renewal of the Independent Contractor Agreement with Everest Snow Management, Inc. in an Amount Not To Exceed $50,000.00 for the 2018 Parkway Tree Watering Program and Authorizing its Execution

 

End

Overview

Overview

In April 2017 the Village entered into an agreement with Everest Snow Management, Inc. of Hickory Hills, Illinois for parkway tree watering.  It is proposed to exercise the first of the two possible renewals to the agreement for this work in 2018.

 

Body

Staff Recommendation

Approve the Resolution.

 

Fiscal Impact

The FY 2018 Capital Improvement Fund Budget provides a total of $200,000.00 for the purchase, planting and watering of new trees in Account No. 3095-43780-101-570957, Tree Replacement.

 

Of this budget amount, $150,000.00 is proposed for the purchase of trees and $50,000.00 is proposed for the watering of the trees from this planting year and the two previous planting seasons.

 

Background

The Village plants approximately 450 - 550 trees each year on Village right-of-way in parkway and medians.  To insure a successful installation, part of the after care for these trees is watering provided by contractor for the first growing season. 

 

Village staff solicited for bids in February of last year for the 2017 growing season.  Everest Snow Management, Inc. was the low responsive bidder for the contract.  The Village entered into an Independent Contractor Agreement in April 2017 for this work.  The quality of work and service in 2017 was excellent.  Village staff is recommending the Village exercise the first of the two possible renewals outlined in the original agreement.

 

Alternatives

The Board can delay action to gain additional information.

 

Previous Board Action

The Village Board has approved the contract annually and in 2017 Everest Snow Management was approved for the first year of the contract.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that the Department of Public Works will be bringing this agreement to the Village Board annually.

 

Intergovernmental Cooperation Opportunities

None at this time. 

 

Performance Management (MAP) Alignment

This work is in alignment with the Governance Priority established for the Department of Public Works for Infrastructure/Capital Programs.