Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-834    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 3/19/2018 Final action: 3/19/2018
Title: A Resolution Approving the Purchase of One 2018 Ford Transit Connect Cargo Van from Kunes Country Ford of Antioch, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program in an Amount not to Exceed $22,634.69 and Waiving the Village's Bid Process for the Purchase
Attachments: 1. Resolution-Ford Transit Connect, 2. Attachment-2018 Ford Transit Connect Van-Order Form, 3. Attachment-Equipment Replacement Analysis-Ford Escape
Submitted By
John P. Wielebnicki, Director of Public Works, Anthony Ambrose, Police Chief

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving the Purchase of One 2018 Ford Transit Connect Cargo Van from Kunes Country Ford of Antioch, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program in an Amount not to Exceed $22,634.69 and Waiving the Village's Bid Process for the Purchase

End
Overview
Overview
The FY 2018 Fleet Replacement Fund includes the replacement of one Parking Enforcement vehicle, a 2010 Ford Escape, with a 2018 Ford Transit Connect Cargo Van. The SPC awarded the bid to Kunes Country Ford of Antioch, Illinois.

Body
Staff Recommendation
Approve the Resolution

Fiscal Impact
The purchase of one 2018 Ford Transit Connect Cargo Van will cost $22,634.69.

Funding is provided in the Fleet Replacement Fund in account No. 3032-43900-857-570750 in the amount of $29,000.00.

Funds for necessary equipment such as light bars, sirens, etc. will also come from this account but will be purchased separately from vendors who supply this equipment.

Background
Each year, the Village allocates funds for the annual replacement of vehicles in the Fleet Replacement Fund. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program.

The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.

The Fleet Division's goal is to standardize vehicle acquisitions whenever poss...

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