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File #: RES 18-840    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 3/19/2018 Final action: 3/19/2018
Title: A Resolution Approving an Independent Contractor Agreement With Total Parking Solutions, Inc. for the Purchase and Installation of for Twenty-Nine (29) On-Street Paystations in an Amount not to Exceed $250,000 and Authorizing its Execution
Attachments: 1. 03.19.18 Paystation Resolution, 2. 03.19.18 ICA Paystations, 3. 03.19.18 Paystation Proposal Cale, 4. 03.19.18 Paystation Bid Tab
Submitted By
Tammie Grossman, Director Development Customer Services

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement With Total Parking Solutions, Inc. for the Purchase and Installation of for Twenty-Nine (29) On-Street Paystations in an Amount not to Exceed $250,000 and Authorizing its Execution

End
Overview
Overview
The Contractor, Total Parking Parking Solutions, Inc. will provide 29 on street parking paystations and will eliminate those meters. By switiching from meters, the paystations will save in staff time to monitor and repair broken meters and will improve the customer parking experience. The paystations accept both cash and credit card payments.

Body
Staff Recommendation
Approve the Resolution

Fiscal Impact
The costs for this project would be funded through the Capital Improvement Fund account no. 5060-43770-786-570707 which provides $250,000 for 'Parking On-Street Paystations Program'.

The 'On-Street Paystation Program' is part of a 5-year program to upgrade age old coin parking meters to Pay-by-Plate technology.

Background
An open pilot program with vendors for Parking Paysations was established in 2017 with four (4) participants. The requirement for the pilot program was that the paystations have the ability to provide Pay-by-Plate programming in addition to other standard parking payment methods.

After months of usage, staff and customer feedback, and vetting of the technology, it was determined that two (2) vendors had the type of equipment, back office, and service needed to fulfill the needs of the parking division. Cale and Parkeon were invited to participate in a Competitve Bid Process to determine the best vendor and long-term provider of paystations for the Village of Oak Park.

Of the two companies, the low responsible bidder was Total Parking Solutions, Inc. on behalf of Cale. Total Parking Solutions, Inc. provides for a contract with labor included, while Parkeon's syste...

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