Submitted By
Alvin Nepomuceno, Director of Information Technology
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving Various Service Agreements with Call One Inc. to Provide Voice and Data Circuit Services in a Total Amount Not to Exceed $70,000, Authorizing Their Execution and Waiving the Village's Bid Process for the Agreements
End
Overview
Overview
Call One Inc. has been providing voice and data circuits for the Village's telephone, eCommerce and Alarm systems. The service agreements between Call One and the Village is up for renewal in May 2018.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The 2018 Budget allocated $203,000 for Telecommunication Charges (account #1001.410400.101.540690); the current fund balance is $173,847. The requested annual amount $70,000 for Call One telecommunication services is covered under this account.
Background
The Suburban Purchasing Cooperative (SPC) combines the resources and purchasing power of Illinois municipalities to jointly negotiate advantageous contract terms at the lowest possible price. The SPC selected Call One as the telecommunications vendor in the 2018 Joint Purchasing Program. As an Illinois municipality, the Village is entitled to participate in Call One's pricing bid awarded by SPC.
When telecommunication services were shifted to the Information Technology (IT) Department, review of the telephone circuit inventory were found to be very difficult to manage and control due to multiple vendors and accounts providing services. In 2008, the IT Department began consolidating many services with Call One and reducing the expense from over $200,000 to under $100,000 annually while increasing service.
In January of 2018, the IT Department re-evaluated the Village's circuit inventory and was able to further consolidate services resulting in additional cost savings for the Village.
Alternatives
The Village could elect to not fund this service and terminate voice and data s...
Click here for full text