Submitted By
John P. Wielebnicki, Director of Public Works
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Purchase of One 2018 Ford F250 Pickup Truck with Plow from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program in an Amount Not to Exceed $33,887.00 and Waiving the Village’s Bid Process for the Purchase
End
Overview
Overview
The FY 2018 Fleet Replacement Fund budget includes the replacement of one Public Works 2001 Chevrolet Pickup truck with plow, which is to be replaced with a 2018 Ford F250 Pickup truck with plow. The SPC awarded the bid to Currie Motors of Frankfort, Illinois.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The purchase of the one 2017 Ford F250 Pickup truck with plow will cost $33,887.00.
Funding is provided through the Fleet Replacement Fund, account No. 3032-43900-858-570750, in the amount of $35,000.00.
Funds for necessary equipment such as cabin/workspace up fit, light bar, lift gate, etc. will also come from these accounts but will be purchased separately from vendors who supply this equipment.
Background
Each year, the Village allocates funds for the annual replacement of vehicles in the Fleet Replacement Fund. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program.
The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The new vehicle will include 4 wheel drive, a 6.2 Liter V-8, Flex Fuel, have a snow plow and come with a three year, 36,000 mile bumper to bumper and five year, 60,000 mile power train warranty.
The existing vehicle will be sent to Auction. The existing unit, no. 601, was approved for disposition at the April 16, 2018 Village Board meeting.
The Equipment Replacement Analysis Report for the vehicle being replaced is attached.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Public Works Department brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The vehicle is being purchased through the Suburban Purchasing Cooperative in order to take advantage of the volume discounts involved in such joint purchasing efforts.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority established for the Public Works Department for Infrastructure/Capital Programs.