Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-881    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 5/7/2018 Final action: 5/7/2018
Title: A Resolution Approving an Amendment to the Independent Contractor Agreement with Davis Tree Care and Landscape, Inc. for Fiscal Year 2018 Parkway Tree Pruning in an Amount not to Exceed $220,000.00 and Authorizing its Execution
Attachments: 1. Resolution-Davis Pruning Amendment, 2. Amendment-Davis Pruning, 3. Attachment-Davis Pruning Amendment
Submitted By
John P. Wielebnicki, Director of Public Works

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Amendment to the Independent Contractor Agreement with Davis Tree Care and Landscape, Inc. for Fiscal Year 2018 Parkway Tree Pruning in an Amount not to Exceed $220,000.00 and Authorizing its Execution

End
Overview
Overview
The Village entered into an agreement with Davis Tree Care and Landscape, Inc. for tree pruning services in Fiscal Year 2018. The amendment to the existing agreement would allow for additional parkway tree pruning by this contractor. Funds for this additional work will come from a reduction in the agreement with Davis for tree removal.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The adopted FY 2018 Forestry budget includes $600,000.00 for parkway tree cycle pruning and removal within the Tree Maintenance External Support line item (1001-43800-741-530667). $390,000.00 of that funding has been allocated to Davis Tree Care between the two contracts.

The Contract amendment would increase the pruning contract from $200,000.00 to 220,000.00. Village staff will reduce Davis's Tree Removal PO amount down $20,000.00 from $190,000.00 to $170,000.00 to accomodate this amendment.

Background
The Village Board approved two Independent Contractor agreement with Davis Tree Care and Landscape Inc. at the November 20, 2017 Board Meeting for Parkway Tree Pruning and Parkway Tree Removal. The Parkway Tree Pruning work typically includes pruning trees over 6" diameter within a specific section of the Village. The work typically occurs during the winter months of the fiscal year.

Davis has done an excellent job this year. Based on the quality and pace of their work the opportunity to have them prune parkway trees under 6" has arisen. The cost for some of this work is covered under the existing Not To Exceed amount. To cover the cost for all this work and provide a funds for unforeseen pruning...

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