Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-894    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 5/21/2018 Final action: 5/21/2018
Title: A Resolution Approving the Purchase and Installation of Three Dump Truck Bodies, One Plow, and the Replacement of Associated Electronics and Hydraulics from PB Loader Corporation in an Amount Not to Exceed $272,952.00 and Waiving the Village's Bid Process for the Purchase
Attachments: 1. Resolution-Public Works Dump Truck Rebuilds, 2. Attachment-2018 Fleet staff truck rebuild notes, 3. Attachment-2018 Public Works Fleet Replacement CIP, 4. Attachment-Lindco Quote, 5. Attachment-PB Loader Quote, 6. Attachment-NJPA Contract Award 052417-PBL, 7. Attachment-photo of old dump body (1), 8. Attachment-photo of old dump body (2), 9. Attachment-photo of stainless steel body
Submitted By
John P. Wielebnicki, Director of Public Works

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving the Purchase and Installation of Three Dump Truck Bodies, One Plow, and the Replacement of Associated Electronics and Hydraulics from PB Loader Corporation in an Amount Not to Exceed $272,952.00 and Waiving the Village's Bid Process for the Purchase

End
Overview
Overview
The FY 2018 Fleet Replacement Fund budget includes the rebuilding of three salt/plow/dump trucks, which consists of the replacement of the dump bodies, replacement of associated electronics and hydraulics and the replacement of one plow blade. This equipment will be purchased from the PB Loader Corporation. The installation will be completed by Lindco Equipment Sales, Inc., their local distributer. This purchase will be made through the through the National Joint Powers Alliance Joint Purchasing Program (NJPA).

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The replacement of three dump bodies, one plow, and replacement of associated electronics and hydraulics, will cost $272,952.00.

Funding is provided through the Fleet Replacement Fund, account No. 3032-43900-858-570750, in the amount of $288,000.00. No funds for this equipment have been spent to date.

The Village will pay the PB Loader Corporation for all work and equipment.

Funds for necessary equipment such as cabin/workspace up fit, light bar, etc. will also come from this account but will be purchased separately from vendors who supply this equipment.

Background
Each year, the Village allocates funds for the annual replacement of vehicles in the Fleet Replacement Fund. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program.

The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicl...

Click here for full text