Submitted By
John P. Wielebnicki, Director of Public Works
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Chicagoland Renovations, Inc. for Repairs to the Geothermal Vault at Village Hall for an Amount Not to Exceed $32,340.00 and Authorizing its Execution.
End
Overview
Overview
This project involves repairing the air duct connections to the underground concrete vault that houses the mechanical equipment for the Council Chambers geothermal system. The connections are leaking ground water into the vault at a substantial rate. Excavation around the vault is necessary to expose and repair the connections.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
In the FY 2018 General Fund, Building Maintenance Operating Budget, Property Repair account numbers 1001-43790-101, 711, 712, 713, 714, 717-540674, $160,000.00 is allocated for property repairs. To date, $64,566.00 remains un-encumbered in this line item.
The agreement with Chicagoland Renovations will only include the base bid and alt. no.1 in the amount of $30,800.00. The not to exceed amount of $32,340.00 includes a 5% contingency in the event of unforeseen work required. The contingency will not be used unless there is a need for a change order. The 5% is in accordance with the purchase policy regarding change orders.
Background
In the summer of 2012, the Village installed a new geothermal system for the Village Hall Council Chambers. The mechanical equipment was installed in an underground concrete vault. Staff discovered a condition that began last fall when after each rain, water leaks into the vault through the area where the buried air ducts are connected to the concrete vault wall on the west side of the vault. Excavation in this area is required to expose the two 36-inch round air ducts and vault wall in order to clean and prepare the connection points for a waterproofing application.
In addition, water is ...
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