Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-905    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 5/21/2018 Final action: 5/21/2018
Title: A Resolution Approving the Purchase of One 2018 Terex LT40 Bucket Truck from Terex Utilities Inc. through the National Joint Powers Alliance Joint Purchasing Program in an Amount Not to Exceed $105,586.00 and Waiving the Village's Bid Process for the Purchase
Attachments: 1. Resolution-2018 Public Works Forestry Bucket Truck, 2. Attachment-Terex Quote for Bucket Truck, 3. Attachment-NJPA Contract Award-#012418-TER, 4. Attachment-Equipment Replacement Analysis, 5. Attachment-2018 Public Works Fleet Replacement CIP
Submitted By
John P. Wielebnicki, Director of Public Works

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving the Purchase of One 2018 Terex LT40 Bucket Truck from Terex Utilities Inc. through the National Joint Powers Alliance Joint Purchasing Program in an Amount Not to Exceed $105,586.00 and Waiving the Village's Bid Process for the Purchase

End
Overview
Overview
The FY 2018 Fleet Replacement Fund budget includes the replacement of the Public Works Forestry Division 2009 Versalift Bucket truck. The vehicle is proposed to be replaced with a 2018 Terex LT40 Bucket truck from Terex Utilities, Inc. through the National Joint Powers Alliance (NJPA) joint purchasing program.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The purchase of the one 2018 Terex LT40 Bucket truck will cost $105,586.00.

Funding is provided through the Fleet Replacement Fund, account No. 3032-43900-858-570750, which has allocated the amount of $125,000.00 for this purchase. No funds for this equipment have been spent to date.

Funds for necessary equipment such as cabin/workspace up fit, light bar, etc. will also come from these accounts but will be purchased separately from vendors who supply this equipment.

Background
Each year, the Village allocates funds for the annual replacement of vehicles. The Department of Public Works manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program.

The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance co...

Click here for full text