Submitted By
Bill McKenna, Village Engineer
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Third Amendment to the Professional Services Agreement with Thomas Engineering Group LLC for the Design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects to include Coordination with Developments and Revisions to Projects’ Scope for an additional $179,440 and Authorizing its Execution
End
Overview
Overview
A change order for the engineering design contract with Thomas Engineering for the Lake Street Improvement Projects is requested to cover the additional work necessary for coordination with the various developments, preparing legal plats and descriptions for construction easements, design changes to reduce the project’s cost, and various engineering work related to changes in the project’s schedule, scope, and public outreach. The cost to provide this additional engineering is $179,440 and adjusts the contract amount from $1,278,208 to $1,457,648.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
There are available unspent funds for this work in the FY2018 Budget in the Capital Improvement Fund, Public Works - Engineering, Project Engineering, account no. 3095-43780-101-570706 for the Cap the Ike Study which will not be spent this year to pay for this work.
Background
Thomas Engineering Group (TEG) has been designing the Lake Street Improvement Projects since August of 2016. The original scope and schedule of the contract was based on having construction of the Lake Street Improvements occur in 2018. The engineering design contract was amended in January of 2017 to include the design of one block of North Marion Street and further amended in March of 2018 to include preparing designs for modifications to underground sidewalk vaults. A third amendment to the contract is needed to reflect additional costs due to extending the projects’ schedule from 2018 to 2019; additional coordination with various developments along Lake Street beyond what was considered with the original scope; preparing legal plats and descriptions for construction easements; additional engineering design work related to changes in the projects’ scope to reduce the construction costs based on Village Board direction in February of this year, and miscellaneous changes to the projects’ scope, schedule, and public outreach. A summary of the various tasks and associated hours included with this amendment is attached.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
At the March 5, 2018 regular meeting the Village Board Approved a Second Amendment to the Professional Services Agreement with Thomas Engineering Group LLC for the Design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects to include Design Modifications to existing Sidewalk Vaults for an additional $80,648.
At the March 5, 2018 regular meeting the Village Board Approved an Agreement with Tetra Tech, Inc., for an Environmental Preliminary Site Investigation for the Lake Street Improvement Projects in an amount not to exceed $36,511.
At the February 26, 2018 regular meeting the Village Board Approved the Lake Street Improvement Project’s Scope, Including the Projects’ Limits, Decorative Materials, and Specialty Features with a budgeted amount of $15 million.
At the October 16, 2017 regular meeting the Village Board approved a Professional Services Agreement with The Lakota Group, Inc., for Phase 2 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project in an Amount not to exceed $131,370.
At the January 17, 2017 regular meeting the Village Board Approved an Amendment to the Professional Services Agreement with The Lakota Group, Inc., for Phase 1 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project for an additional $24,780
At the January 17, 2017 regular meeting the Village Board Approved an Amendment to the Professional Services Agreement with Thomas Engineering Group, LLC., for Professional Engineering Services for the design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects for an additional $117,560.
On October 4, 2016, the Village Board authorized an agreement with The Lakota Group, Inc., for Phase 1 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project in an amount not to exceed $99,000.
On August 1, 2016, the Village Board authorized an agreement with Thomas Engineering Group, LLC., for Professional Engineering Services for the design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects in an amount not to exceed $1,080,000.
At the July 18, 2016 regular meeting the Village Board approved a Resolution Authorizing the Submission of a 2016 Federal Surface Transportation Program Grant Application for the Lake Street Streetscape and Resurfacing Project.
At the June 6, 2016 regular meeting the Village Board approved a Resolution Authorizing the Submission of a 2016 Illinois Transportation Enhancement Program (ITEP) Grant Application for the Lake Street Streetscape Project.
At the June 6, 2016 regular meeting the Village Board approved a Resolution Requesting the Illinois Department of Transportation Repurpose Federal Funds Earmarked for the I-290 Cap the Ike Projects, IL456 and IL478, to the proposed Lake Street Resurfacing and Streetscape Project according to the Consolidate Appropriations Act, 2016.
On February 8, 2016 the Village Board was given a presentation related to Construction, Parking and Mobility Services along the Lake Street Corridor from Harlem to Austin and directed staff to Request Proposals for the Preliminary and Design Engineering of the Lake Street Streetscape and Resurfacing Project.
On November 2, 2015 the Village Board was given a presentation on the Lake Street Streetscape Enhancement project which included a recommended project scope and material selections based on Board comments.
On May 11, 2015 the Village Board was given a presentation on the Lake Street Streetscape Enhancement project.
On August 20, 2014 the Disability Access Commission met at their regular open public meeting to review the proposed streetscape project and provided comments.
On January 7, 2013 Lakota Group and staff presented the recommendations of the Streetscape Committee for the Lake Street Streetscape project to the Village Board which included four options for scope and materials. The results of the surveys and walking tours were also presented.
On June 4, 2012 the Village Board the Village Board directed staff to form the Downtown District Streetscape Committee who would help in the development of various streetscape scenarios for Board consideration.
On March 15, 2012 the Village Board authorized an agreement with Lakota Group for design services related to the Lake Street Corridor from Harlem Ave to Euclid Ave.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
It is anticipated a future agenda item will be presented at an upcoming Board meeting for obtaining construction easements for performing work on private property along Lake Street to replace sidewalks on private properties which serve the public.
Future agreements with the State will be presented at upcoming meeting for construction of the Lake Street Improvement projects along with agreements for construction management.
Intergovernmental Cooperation Opportunities
None at this time.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.