Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Purchase of One 2018 Terex LT40 Bucket Truck from Terex Utilities, Inc. through the National Joint Powers Alliance Joint Purchasing Program in an Amount not to Exceed $150,625.00 and Waiving the Village’s Bid Process for the Purchase
End
Overview
Overview
The FY 2018 Fleet Replacement Fund budget includes the replacement of the Public Works Street Lighting 2005 Versalift Bucket truck. The vehicle is proposed to be replaced with a 2018 Terex LT40 Bucket truck from Terex Utilities, Inc. through the National Joint Powers Alliance (NJPA) joint purchasing program. The NJPA is a program that bids products for members who save money because of the purchasing scale advantage they gain from being part of the cooperative.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The purchase of the one 2018 Terex LT40 Bucket truck will cost $150,625.00.
Funding is provided through the Fleet Replacement Fund, account No. 3032-43900-858-570750, which has allocated the amount of $275,000.00 for the purchase of two Public Works bucket trucks. To date, $105,586.00 has been authorized for the purchase of a Public Works Forestry bucket truck leaving $169,414.00 for this purchase.
Funds for necessary equipment such as cabin/workspace up fit, light bar, etc. will also come from these accounts but will be purchased separately from vendors who supply this equipment.
Background
Each year, the Village allocates funds for the annual replacement of vehicles. The Department of Public Works manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program.
The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The new vehicle will be purchased directly from the manufacturer, terex Utilities, Inc., thus eliminating the middle man dealer. This vehicle will include bucket rotation, and a man and half bucket for easier working on light poles, as well as come with a three year, 36,000 mile bumper to bumper warranty. This will match the recently approved Forestry Division bucket truck purchase, providing commonality of parts and maintenance. The HyPower option allows the use of the bucket without the engine running and out riggers
The existing vehicle will be sent to Auction.
The Equipment Replacement Analysis Report for the vehicle being replaced is attached.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Public Works Department brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The vehicle is to be purchased through the NJPA joint purchasing program in order to take advantage of the volume discounts involved in such joint purchasing efforts, Contract #012418-TER. The Village is a member of this program.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority established for the Public Works Department for Infrastructure/Capital Programs.