Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-937    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 7/23/2018 Final action: 7/23/2018
Title: A Resolution Approving the Purchase and Planting of Additional Parkway Trees in Fiscal Year 2018 through Contracts Secured by the Suburban Tree Consortium and Increasing the Not to Exceed Amount from $150,000.00 to $225,000.00 and Waiving the Village's Bid Process for Said Increase
Attachments: 1. Resolution - Tree Planting, 2. Attachment-2018 Tree Planting approval
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving the Purchase and Planting of Additional Parkway Trees in Fiscal Year 2018 through Contracts Secured by the Suburban Tree Consortium and Increasing the Not to Exceed Amount from $150,000.00 to $225,000.00 and Waiving the Village's Bid Process for Said Increase

End
Overview
Overview
On March 5, 2018 the Village Board approved a Resolution allowing for the purchase and planting of trees through the Suburban Tree Consortium, an organization the Village has been a member of since 1987. The Consortium bids the trees for the Village along with the other members to provide for the lowest pricing, therefore waiving the Village' bid process. As a result of tree restituition funds received by the Village, it is proposed to increase the not to exceed amount from $150,000.00 to $225,000.00 to allow for the purchase and planting of additional parkway trees.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The FY 2018 Capital Improvement Fund Budget, account No. 3095-43780-101-570957, Public Works, Tree Replacement provides funds for tree replacement.

The Tree Replacement budget provides $200,000.00 for Parkway Tree Planting. $150,000.00 is allocated to the purchase and installation of trees through the Suburban Tree Consortium and $50,000.00 is allocated for tree watering for the 2018 growing season. $106,541.13 was spent on the spring 2018 planting program. The remaining funds are planned to be used in for the fall 2018 planting program.

As a result of public tree removal required for private development and tree damage associated with the Brookfield North Riverside water main construction $101,393.73 of tree restitution funds have been collected. It is proposed to spend $75,000.00 of these funds on additional tree planting in FY2018. The intended use of this revenue is parkway tree replacement.

Background
The Village h...

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