Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-938    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 7/23/2018 Final action: 7/23/2018
Title: A Resolution Approving the Renewal of the Independent Contractor Agreement with Waste Management of Illinois, Inc. for Village Wide Street Sweeping Services for 2018-2019 in an Amount not to Exceed $135,000.00 and Authorizing its Execution
Attachments: 1. Resolution-Village Wide Street Sweeping Services, 2. Agreement Renewal-2018-2019 Waste Management Sweeping, 3. Attachment-Street Sweeping-CPI Data, 4. Attachment-2016-2017 WM Street Sweeping Agreement, 5. Attachment-SOS Report WstMngmt, 6. Attachment-Street Sweeping Bid Summary, 7. Attachment-Street Sweeping Bid Specifications, 8. Attachment-StreetSweepMap, 9. Attachment-PermitStreetSweepMap, 10. Attachment- WM Street Sweeping Renewal Request
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving the Renewal of the Independent Contractor Agreement with Waste Management of Illinois, Inc. for Village Wide Street Sweeping Services for 2018-2019 in an Amount not to Exceed $135,000.00 and Authorizing its Execution

End
Overview
Overview
The Public Works Department is responsible for street sweeping Village streets throughout the community, including main streets and those in the business districts. To assist in this effort, a contractor is utilized. Waste Management has performed this work for the Village for the last two years and per the terms of the agreement this would be the second of two possible renewals.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
In the FY 2018 Street Services budget, there is $135,000.00 to perform street sweeping services in the General Contractuals account no., 1001-43740-761-530660. The current one year agreement expires August 31, 2018. It is anticipated that approximately $70,000.00 will have been spent on this work this fiscal year during the term of this agreement. This agreement overlaps two fiscal years. The FY 2018 budget provides sufficient funds for this work for the remainder of the fiscal year.

Proposed in the FY 2019 budget will be $135,000.00 for these services.

Per the terms of the initial agreement, the contractor may request an increase for their services in an amount no greater that the latest published Consumer Price Index (CPI), not to exceed 5%. As shown on the attachment, the latest CPI was 2.5%.

Background
The Village is responsible for maintaining approximately 250 lane miles which includes the sweeping of main arterials and residential streets as well as the twelve separate Business District areas.

Competitive bids were opened on July 13, 2016 in response to a call for bids for 2016-2017 Village Wide Street Sweeping Services. The low respons...

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