Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-946    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 7/23/2018 Final action: 7/23/2018
Title: A Resolution Approving a Renewal Agreement with Edwin Hancock Engineering, Co. for Design and Construction Engineering Services for the 2019 Alley Improvements Project in an Amount Not to Exceed $310,295 and Authorizing its Execution
Attachments: 1. 7-23-18_Resolution-Hancock_Alleys.pdf, 2. 7-23-18_AttachmentA_Agreement_19-4_AlleyEngineering_Hancock.pdf, 3. 7-23-18_AttachmentB_2019Alley_Proposal_Hancock.pdf, 4. 7-23-18_AttachmentC_2017ExtensionAgreement.pdf, 5. 7-23-18_AttachmentD_2015AlleyEngineeringAgreementHancock_11-3-14.pdf
Submitted By
Bill McKenna, Village Engineer

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving a Renewal Agreement with Edwin Hancock Engineering, Co. for Design and Construction Engineering Services for the 2019 Alley Improvements Project in an Amount Not to Exceed $310,295 and Authorizing its Execution

End
Overview
Overview
Last year the Village approved an Amendment to the Professional Services Agreement with Edwin Hancock Engineering, Co. for Professional Engineering services for Design and Construction Engineering of the 2018 and 2019 Alley Improvements. The Engineering Division has requested a proposal from Edwin Hancock Engineering to design and manage the 2019 alley improvements project and recommends renewal of the agreement for this work.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The costs for this Project are included in the FY2018 budget in the Capital Improvement Fund, Public Works Department, Engineering, for Alley Improvements account no. 3095-43780-101-570964 which has available funds for this work.

Background
Edwin Hancock Engineering has done an excellent job in designing and managing the alley projects the last three years and so far this year. In March of last year the Village extended the term of the agreement with Edwin Hancock Engineering to include the design and management of the 2018 and 2019 alley improvement projects.

The recommended FY2019 budget for alley improvements provides $2,700,000 of Capital Improvement Funds, an additional $300,000 of CDBG funds for alley improvements, and an additional $50,000 of CIP funds for alley pavement patching. Staff is in the process of finalizing the 2019 alley locations but it is anticipated to be 25 alley segments based on the available funding and 2018 pricing.

Awarding the engineering contracts in the late summer allows for the design to be completed in the winter, with the projects bid early in the year which results in the most competitive ...

Click here for full text