Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-948    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 7/23/2018 Final action: 7/23/2018
Title: A Resolution Approving a Construction Engineering Services Agreement for Federal Participation with Hampton, Lenzini and Renwick, Inc., for Construction Engineering for the Installation of LED Countdown Pedestrian Signals and Traffic Controller Upgrades at Various Locations in Oak Park Project in an Amount Not to Exceed $23,389.78 and Authorizing its Execution
Attachments: 1. Resolution_SRTS_HLR.pdf, 2. HLR_SRTS Phase III Agreement & 775-776 forms.pdf, 3. 15-00262-00-TL_CD_Ped_Signal_Install_&_Traf_Contr_Upgd_Engr_RFP.pdf, 4. 03-20-17_SRTSDesign&ConstrEngr_ProposalSummaries.pdf, 5. HLR ProposalSRTSDesign&ConstREDUCED.pdf, 6. HLR 17-100 SRTS Cost Estimate PackageREDUCED.pdf, 7. PO HLR Phase 2.pdf
Submitted By
Bill McKenna, Village Engineer

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving a Construction Engineering Services Agreement for Federal Participation with Hampton, Lenzini and Renwick, Inc., for Construction Engineering for the Installation of LED Countdown Pedestrian Signals and Traffic Controller Upgrades at Various Locations in Oak Park Project in an Amount Not to Exceed $23,389.78 and Authorizing its Execution

End
Overview
Overview
The Engineering Division issued a Request for Proposals (RFP) in 2017 for design and construction engineering services for the federally funded Installation of LED Countdown Pedestrian Signals and Traffic Controller Upgrades at Various Locations in Oak Park, six proposals were received. The proposal from Hampton, Lenzini and Renwick, Inc., best fit the needs of the Village at a competitive price. The Village will be reimbursed 80% of the costs for this work from a Federal grant for the project.

Body
Staff Recommendation
Approve the Resolution

Fiscal Impact
The costs for the project would be funded through the FY 2018 Capital Improvement Fund for Traffic Signal Management account no. 3095-43780-101-570971 which provides $175, 893 for this project. There are available funds in the same account to cover the increased construction engineering costs. The Village will pay for the construction engineering costs up-front and be reimbursed by the State at an 80/20 cost share.

Background
The Village received a $137,280 Safe Routes to School Grant in November of 2014 for upgrading pedestrian signals to LED countdown signals and upgrading traffic controllers at 26 signalized intersections. The funds for design and construction management of this project were approved with the FY 2017 budget but the project has experienced delays in project review.

Since this is a federally funded project the Village could initially only award the phase 2 design portion of the contract. In March, 2017 the Village M...

Click here for full text