Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-963    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/4/2018 Final action: 9/4/2018
Title: A Resolution Approving an Independent Contractor Agreement with South West Industries, Inc. d/b/a Anderson Elevator Co. for Cleaning and Modernization of Elevators at the Holley Court, The Avenue, and The Oak Park River Forest Parking Structures in an Amount not to Exceed $170,000 and Authorizing its Execution and Waiving the Village's Bid Process
Attachments: 1. 09.04.18 Anderson Elevator Resolution, 2. 09.04.18 2018 Elevator Service Independent Contractor Agreement Parking Elevators, 3. 09.04.18 Elevator Proposals, 4. 09.04.18 Elevator Breakdown, 5. 09.04.18 Current Signed Anderson Elevator Contract (Feb 2018)
Submitted By
Tammie Grossman, Director Development Customer Services

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with South West Industries, Inc. d/b/a Anderson Elevator Co. for Cleaning and Modernization of Elevators at the Holley Court, The Avenue, and The Oak Park River Forest Parking Structures in an Amount not to Exceed $170,000 and Authorizing its Execution and Waiving the Village's Bid Process

End
Overview
Overview
A contract for the Cleaning and Modernization of Elevators at the Holley Court, The Avenue, and The Oak Park River Forest Parking Structures, in an Amount not to Exceed $170,000 and Authorizing its Execution and Waiving the Village's Bid Process for Agreements.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The costs for this project would be funded through the Enterprise Fund account numbers

Oak Park River Forest High School Garage - 5060-43770-783-540674; FY2018 Budget $10,000, used $6,243, available funds $3,757 ($2,000 for this project).

The Avenue Garage 5060-43770-784-540674; FY2018 Budget $20,000, used $7,276, available funds $12,724 ( $4,000 + $4,904 contingency for unforeseen conditions/repairs needed for this project).

The Holley Court Garage 5060-43770-788-530660; FY2018 Budget $625,000 used $228,306, available funds $396,694 ($159,096 for this project)

Background
The Village of Oak Park has an elevator maintenance and repair services agreement with South West Industries, Inc. d/b/a Anderson Elevator Co., an Illinois Corporation. The Village selected South West Industies after receiving three quotes for elevator maintenance and repair services for all VOP-owned elevators at Village Hall, Public Works Center, Dole Center and the parking garages and signed an Independent Contractors Agreement with Anderson Elevator Co. in 2018.

Due to South West Industries, Inc. d/b/a Anderson Elevator Co.'s experience with the elevator units, on-going maintena...

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