Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-972    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/4/2018 Final action: 9/4/2018
Title: A Resolution to Approve a Contractual Services Agreement and Software License and Support Agreement between Passport Labs, Inc., a Division of Passport Parking, and the Village of Oak Park to provide a New Software Solution for a Unified Parking Citation and Permit Management System and Processing Technology for all Village Parking Permitting, Parking Passes, Vehicle Sticker Licensing, Mobile Parking Payment, Enforcement, and Adjudication Services
Attachments: 1. Resolution, 2. Passport Agreement, 3. Original RFP and Addendum, 4. Passport RFP Response, Negotiated Prices, and App Advertisement, 5. Original RFP Response Matrix
Submitted By
Tammie Grossman, Director Development Customer Services

Reviewed By
LKS

Agenda Item Title
Title
A Resolution to Approve a Contractual Services Agreement and Software License and Support Agreement between Passport Labs, Inc., a Division of Passport Parking, and the Village of Oak Park to provide a New Software Solution for a Unified Parking Citation and Permit Management System and Processing Technology for all Village Parking Permitting, Parking Passes, Vehicle Sticker Licensing, Mobile Parking Payment, Enforcement, and Adjudication Services

End
Overview
Overview
On November 8, 2017, the Village issued a Request for Proposals for Unified Parking Citation and Permit Management Systems and Processing Technology solution. Nine vendors including Passport Labs responded to the Request for Proposals. After reviewing the proposals and having on-site demonstrations, staff recommends contracting with Passport Labs for the software solution.

Body
Staff Recommendation
Approve the Resolution

Fiscal Impact
Start-up and ongoing costs of this project are split across several accounts. The Parking budget includes the annual cost of the software license and support. Handhelds and Mobile License Plate Recognition (LPR) readers are included in the annual equipment costs in the Police Department budget.

In the FY2018 Budget there is $360,000 for start-up costs of this project:
Parking Software: 5060-41300-907-570711 Available $75,000, to use $30,000 (Licensing fee)
Handhelds: 3029-41300-906-570710 Available $35,000, to use $7,000 (Devices)
Mobile LPR: 3029-41300-906-570710 Available $87,500, to use $87,500 (deposit for configuration start)

The FY2019 Budget will request $222,000 for additional costs of this project:
Parking Software: 5060-41300-907-570711 Request $30,000 (Annual Licensing Fee)
Handhelds: 3029-41300-906-570710 Request $7,000 (Additional Devices)
Mobile LPR: 3029-41300-906-570710 Request $185,000 (Completion of configuration of all...

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