Submitted By
Tammie Grossman, Director Development Customer Services
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Professional Services Agreement with V3 Companies, Ltd. to Develop a Recommended 5-Year Capital Improvement Plan (CIP) for the Village’s Surface Parking Lots in an Amount not to Exceed $50,000 and Authorizing its Execution
End
Overview
Overview
A contract with V3 Companies, Ltd. for Consulting Services for a 5-Year Capital Improvement Plan (CIP) for the Village’s Surface Parking Lots, in an Amount not to Exceed $50,000 and Authorizing its Execution.
Body
Staff Recommendation
Approve the Resolution
Fiscal Impact
The costs for this project would be funded through the Parking Fund as follows:
$40,085 - Develop a 5-year CIP plan for the Village’s surface lots
$8,000 - Optional Coring
$1,915 - Optional Additional Services, only if needed
--------------
$50,0000 from GL account number 5060-43770-787-570707 for Building Improvements
Background
The Village of Oak Park operates 94 surface parking lots. Having a Capital Improvement Plan (CIP) to maintain these facilities is critical. Having well maintained, attractive and safe facilities adds to the Village and our community. Each year the Capital Improvement Plan (CIP) includes an allocation of funds to continue maintaining and improving lots. However, having a study of the condition of each parking lot with a detailed maintenance plan would make this process more efficient, assist staff in planning for future expenditures and increase the lifespan of these facilities.
On August 02, 2018 the Village of Oak Park released an RFP for Consulting Services for a 5-Year Capital Improvement Plan (CIP) for the Village’s Surface Parking Lots. The Village had 6 respondents and believes that V3 Companies was the lowest, most responsible bidder.
Gewalt Hamilton Associates $8,950
V3 Companies $40,085
Hancock Engineering $45,000
DLZ $59,000
Kimley Horn $78,000
Walker Consultants $198,000
The Village of Oak Park, Public Works Department has used V3 Companies in the past and has been happy with the company’s work and responsiveness.
Alternatives
The alternative to this recommendation could be to delay action and interview each of the firms.
Previous Board Action
The Village Board approved Structural Repairs for the entire Avenue Garage and top level and lobbies of the Holley Court Garage on 06/18/2018.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
In FY2019, Village staff intends to release an RFP based on the report from this improvement plan and bring forth an agenda item to begin implementation of this plan.
Intergovernmental Cooperation Opportunities
N/A
Performance Management (MAP) Alignment
Parking and Mobility Services Division is scheduled to start MAP in the final phase.