Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-975    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/17/2018 Final action: 9/17/2018
Title: A Resolution Approving an Amendment to the Renewal of the Independent Contractor Agreement with GA Paving, LLC for Village Wide Pavement Patching Services in 2018 to Reflect a Not to Exceed Amount of $200,000.00 and Authorizing its Execution
Attachments: 1. Resolution-GA Paving Agreement Amendment, 2. Amendment to Agreement Renewal-GA Paving, 3. Attachment-GA Paving Renewal Agreement-April 2018, 4. Attachment-GA Paving 2016 Independent Contractor Agreement, 5. Attachment-GA Paving-SOS File Detail Report
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Amendment to the Renewal of the Independent Contractor Agreement with GA Paving, LLC for Village Wide Pavement Patching Services in 2018 to Reflect a Not to Exceed Amount of $200,000.00 and Authorizing its Execution

End
Overview
Overview
On April 16, 2018 the Village Board approved a Resolution to allow for the renewal of an Independent Contractor Agreement with GA Paving, LLC for Village Wide Pavement Patching Services in 2018. It is proposed to increase the Not to Exceed Amount from $175,000.00 to $200,000.00 to allow for needed additional utility pavement restoration work.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The FY 2018 Water and Sewer Fund budget provides for contractor Utility Pavement Repairs. A total of $175,000.00 is dedicated for this work in External Support, account no. 5040-43730-777-530667 ($75,000.00) and External Support account no. 5040-43750-781-530667 ($100,000.00). These funds will be spent.

It is proposed to spend an additional $25,000.00 on needed Utility Pavement Repairs from the same accounts, External Support, account no. 5040-43730-777-530667 ($10,000.00) and External support, account no. 5040-43750-781-530667 ($15,000.00). These funds will come from deferring other work from these accounts such as sewer modeling and unspent landscape restoration (as a result of sewer work). There is currently $27,340.67 and $109,484.53 respectively in funds available at this time.

Background
The Public Works Department makes repairs to the underground water distribution system and sewer collection system. These repairs require excavation of the public streets which then must be repaired in a timely manner. The final pavement restoration consists of a concrete base course over the utility trench followed by a three inch asphalt surface.

The Village averages approximately 100-150 ut...

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