Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-982    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 10/1/2018 Final action: 10/1/2018
Title: A Resolution Approving a Three Year Master Services Agreement with Granite Telecommunications, LLC to Provide Internet Service for the Village in an Amount Not to Exceed $16,500 Annually and Authorizing its Execution
Attachments: 1. RESOLUTION - Granite Telecommunications, LLC, 2. Granite's Master Services Agreement, 3. Granite's Proposal for Internet Services, 4. RFP - Provision of Internet Services w Addendum, 5. Proposal Comparison Summary
Submitted By
Alvin Nepomuceno, Director of Information Technology

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving a Three Year Master Services Agreement with Granite Telecommunications, LLC to Provide Internet Service for the Village in an Amount Not to Exceed $16,500 Annually and Authorizing its Execution

End
Overview
Overview
The Village's current Internet Service Providers (ISP) are through Comcast for general internet browsing and application services and Call One for email and e-commerce, with current data speeds at 60 Megabit per second (Mbps) and 1.5 Mbps respectively. As the Village continues to expand its online services, the current services have exceeded industry standards of 70% utilization with at times nearly full bandwidth utilization. A request for proposals was sent to ISP for increase service of 1 Gigabit per second or 1000 Mbps.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The Information Technology department budgets annually for Telecommunication Charges (account #1001.41040.101.540690) with $203,000 budgeted for 2018 and anticipated this project expense. There is a current balance of $90,480 and this project was anticipated and requested in 2018 and 2019 budget. The agreement amount is $16,500 annually for the 3 years.

Background
Gigabit internet service is becoming commonly available to the home consumer. And the village has seen a growth of internet usage from village staff and citizen. As the village continues to provide more online services for citizens, use cloud services, field activities, email communication and general volume of data, there has been increased efficiency and internet traffic use for day-to-day operations. Increased internet services will help to meet the continued growth of activities and ensure efficient village services.

The village's current internet services are consider low speed services as provided by Comcast for web browsing and Call One for email. A Re...

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