Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-986    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 10/1/2018 Final action: 10/1/2018
Title: A Resolution Approving an Independent Contractor Agreement with Lyons Electric Company, Inc. for a Traffic Signal Control Cabinet Upgrade at East Avenue and Madison Street in an Amount not to Exceed $27,700.00 and Authorizing its Execution
Attachments: 1. Resolution-Traffic Signal Control Cabinet Upgrade, 2. Independent Contractor Agreement-Lyons Electric Co., 3. Attachment-Lyons Elec Co Bid, 4. Attachment-Bid Tab Traffic Signal Control Cabinet Upgrade Project, 5. Attachment-Lyons SOS Report

Submitted By                     

John P. Wielebnicki, Public Works Director

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving an Independent Contractor Agreement with Lyons Electric Company, Inc. for a Traffic Signal Control Cabinet Upgrade at East Avenue and Madison Street in an Amount not to Exceed $27,700.00 and Authorizing its Execution

 

End

Overview

Overview

The Public Works Department is starting a project to replace and upgrade some of the existing older traffic signal control systems in the Village as part of a Capital Improvement Program.  The traffic control cabinet at East Ave. and Madison St. is outdated and is in need of replacement. Bids were solicited for this work and Lyons Electric company, Inc. submitted the lowest responsive bid.

 

Body

Staff Recommendation

Approve the Resolution.

 

Fiscal Impact

The FY 2018 Public Works, Capital Improvement Fund Budget provides a total of $35,000.00 for Traffic Signal Controller & Detection Equipment Replacement in account no. 3095-43780-101-570971.

 

There is currently $28,703.00 available from this account for this work.

 

Background

The Public Works Department has a five year plan to upgrade and replace older existing traffic control and vehicle detection equipment which are quickly becoming obsolete.  After evaluating the different equipment that is in need of upgrades, staff is proposing to start with the replacement of the East Ave and Madison St traffic signal control cabinet because of its age and limited capabilities.

 

The Public Works Street Lighting Division received two bids for the project in response for an Invitation for Bids dated August 29th, 2018 and a notice placed in the Wednesday Journal.  Three electrical contractors were also invited to bid.  Lyons Electric Company, Inc. and H & H Electric, Co. Inc. responded with bids as shown on the attached bid summary.  Lyons Electric Company, Inc. provided the lowest responsive bid.

 

Lyons Electric Company, Inc. has completed street light and traffic signal work for the Village for many years in a professional and satisfactory manner.

 

Alternatives

The Board can delay action to gain additional information.

 

Previous Board Action

The Board approved similar action in previous years.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that the Public Works Department will be bringing these agreements to the Village Board annually for the next five years.

 

Intergovernmental Cooperation Opportunities

The Village is the only Oak Park agency within the community that utilizes these services regularly.

 

Performance Management (MAP) Alignment

This work is in alignment with the Governance Priority established for the Public Works Department for Infrastructure/Capital Programs.