Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-988    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 10/1/2018 Final action: 10/1/2018
Title: A Resolution Approving a Contract with Alliance Contractors, Inc. for Project 18-16, Village Hall Parking Lot Improvements, in an Amount not to Exceed $1,216,606 and Authorizing its Execution
Attachments: 1. 10-01-18_Resolution-18-16VHparkinglot_Alliance.pdf, 2. 10-01-18_AttachmentA_Contract18-16_Alliance_VHparkinglot.pdf, 3. 10-01-18_AttachmentB_18-16BidSummary.pdf, 4. 10-01-18_AttachmentC_18-16Proposal_Alliance.pdf, 5. 10-01-18_AttachmentD_18-16LandscapingExhibit.pdf
Submitted By
Bill McKenna, Village Engineer

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving a Contract with Alliance Contractors, Inc. for Project 18-16, Village Hall Parking Lot Improvements, in an Amount not to Exceed $1,216,606 and Authorizing its Execution

End
Overview
Overview
The Village received competitive bids on September 13, 2018, for the Village Hall Parking Lot Improvement project. Nine contractors picked up bid documents and one bid was received. The low responsible bid was submitted by Alliance Contractors, Inc. in an amount of $1,216,605.40. This project consists of various improvements to the village hall parking lot.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The costs for the project would be funded through the Madison St TIF fund account no. 2072-41300-101-570698. The charging station bid-alternate will be funded through the Parking Fund, Parking Services, Lots_Off Street Parking, Capital Improvements account no. 5060-43770-787-570707 which provides $25,000 in 2018 and $50,000 in 2019.

Background
This project is anticipated for construction to start in spring 2019 and consists of various improvements to the village hall parking lot including: resurfacing, replacement of lighting, repairs to the basement-garage, perimeter landscaping, and beautification of the plaza-area. A bid alternate was included for installation of vehicle charging-stations.

The resurfacing portion of the work includes removal and replacement of the pavement, curb removal and replacement, and striping. While the parking lot is being removed structural repairs will be performed on the south portion of the basement-garage; the north portions of the basement-garage repairs were performed in 2016. The lighting in the parking lot is original and will be replaced in accordance with current lighting standards. The repair of the south portion of the basement-garage will disturb a large portion of the current plaza area which is ...

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