Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-993    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 10/1/2018 Final action: 10/1/2018
Title: A Resolution Approving a Professional Services Agreement with V3 Companies, Ltd. for Project 18-8, Land Surveying Services for the Local Streets and Austin Boulevard Improvement Projects, in an Amount not to Exceed $79,000 and Authorizing its Execution
Attachments: 1. 10-01-18_Resolution-18-8Survey.pdf, 2. 10-01-18_AttachmentA_Survey_V3Agreement.pdf, 3. 10-01-18_AttachmentB_Survey_BidSummary.pdf, 4. 10-01-18_AttachmentC_Survey_V3proposal.pdf, 5. 10-01-18_AttachmentD_LocationMap.pdf, 6. 10-01-18_AttachmentE_SurveyRFP.pdf

Submitted By                     

Bill McKenna, Village Engineer

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving a Professional Services Agreement with V3 Companies, Ltd. for Project 18-8, Land Surveying Services for the Local Streets and Austin Boulevard Improvement Projects, in an Amount not to Exceed $79,000 and Authorizing its Execution

 

End

Overview

Overview

The Engineering Division requested proposals for topographic surveying for the 2019 capital improvement program including Austin Boulevard.  The Village received twelve proposals for this work.  The proposal from V3 Companies best fit the Village’s needs while also at a competitive price.  

 

Body

Staff Recommendation

Approve the Resolution.

 

Fiscal Impact

The FY 2018 Budget includes $90,000 for Austin Boulevard and Local Street Improvement Surveying in the Capital Improvement Fund, Public Works-Engineering, Project Engineering, account no. 3095-43780-101-570706 to fund this work.

 

Background

The proposed survey work is needed in order to prepare detailed engineering design for the 2019 annual capital improvements for local street resurfacing projects, water and sewer improvement projects, and the future street resurfacing and water and sewer improvements on Austin Boulevard.   The scope of the work under this contract includes the full topographic surveys as well as providing locations and depths of underground utilities.   The results of the survey are used as the base for all engineering design of the various projects.  

 

Examples of recent survey work was reviewed for the four lowest proposals received and it was determined that the recent work from V3 best met the village’s requirements. V3 Companies has previously completed survey work for the Village and has done an excellent job in the past. 

 

Alternatives

The alternative to this recommendation could be to delay action to gain additional information. 

 

Previous Board Action

N/A.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

None at this time

 

Intergovernmental Cooperation Opportunities

None at this time

 

Performance Management (MAP) Alignment

This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.