Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-1002    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 10/1/2018 Final action: 10/1/2018
Title: A Resolution Approving a First Amendment to the Independent Contractor Agreement with South West Industries, Inc. d/b/a Anderson Elevator Co. for the Cleaning and Modernization of Elevators at the Holley Court, the Avenue, and the Oak Park River Forest High School Parking Structures in an Amount not to Exceed $170,000 to Amend the Scope of Work and Authorizing its Execution
Attachments: 1. Resolution Anderson Elevator Amendment, 2. Amendment to Anderson Elevator Agreement, 3. Proposal East Elevator Cylinder Replacement, 4. Amended Elevator Breakdown, 5. September 4 Original Elevator Service Independent Contractor Agreement Signed, 6. Septemer 4 Original Elevator Proposals
Submitted By
Tammie Grossman, Director Development Customer Services

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving a First Amendment to the Independent Contractor Agreement with South West Industries, Inc. d/b/a Anderson Elevator Co. for the Cleaning and Modernization of Elevators at the Holley Court, the Avenue, and the Oak Park River Forest High School Parking Structures in an Amount not to Exceed $170,000 to Amend the Scope of Work and Authorizing its Execution

End
Overview
Overview
This is a first amendment to the contract for the Cleaning and Modernization of Elevators at the Holley Court, the Avenue, and the Oak Park River Forest High School Parking Structures, to adjust the scope of work for the urgent repair of the east elevator at Holley Court Garage.

Body
Staff Recommendation
Adopt the Resolution.

Fiscal Impact
The original scope of work in the independent contractor agreement included mechanics modernization to the West Elevator at the Holley Court Garage in the amount of $59,780. This item will be removed from the scope of work and $59,780 will be added to the Parking Fund 2019 capital budget to be completed under a new agreement next year.

The urgent repair of the East elevator will be added to the scope of work in the independent contractor agreement for $52,985. This is $6,795 less than the item being removed.

The contingency amount in the independent contractor agreement will be increased by $6,795, from $4,904 to $11,699. As such, the independent contractor agreement not to exceed amount of $170,000 will remain unchanged.

Background
The Village board approved an independent contractor agreement with South West Industries, Inc. d/b/a Anderson Elevator Co. at its September 4, 2018 regular meeting. The scope of work included shaft & pit cleaning of all Village parking garage elevators, cab body maintenance at the east elevator at Holley Court Garage, interior cab cleaning at all elevators at Holley Court Garage...

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