Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-1004    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 10/15/2018 Final action: 10/15/2018
Title: A Resolution Approving an Amendment to the Renewal of the Independent Contractor Agreement with City Escape Garden & Design LLC for the Container Planting Program Watering to Increase the Not to Exceed Amount to $90,000.00 from $70,000 and Authorizing its Execution
Attachments: 1. Resolution-City Escape Contract Amendment-Container Plantings, 2. Agreement Amendment-City Escape Contract Amendment-Container Plantings, 3. Attachments-City Escape Agreement Renewal Amendment-Container Plantings
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Amendment to the Renewal of the Independent Contractor Agreement with City Escape Garden & Design LLC for the Container Planting Program Watering to Increase the Not to Exceed Amount to $90,000.00 from $70,000 and Authorizing its Execution

End
Overview
Overview
The Village entered into an agreement with City Escape Garden & Design LLC for the Village Container Planting Program in Fiscal Year 2017. The agreement was renewed for Fiscal Year 2018. Actual watering costs have exceeded estimates for 2018. The amendment to the existing renewal will allow for continued watering. Funds for this additional work will come from a reduction in the agreement with City Escape for other landscape improvements.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The adopted FY2018 Forestry budget includes $348,200.00 for Regular and Business District Landscape Maintenance within the Landscaping General Contractuals line item (1001-43800-742-530660). $235,000.00 of that funding has been allocated to City Escape Garden & Design LLC between the Regular Landscape Maintenance and Container Planting aagreements.

The amendment would increase the Container Planting agreement from $70,000.00 to 90,000.00. Village staff will reduce City Escape's Regular Landscape Maintenance Purchase Order amount down $20,000.00 from $165,000.00 to $145,000.00 to accommodate this amendment.

Background
The Village Board approved the renewal of two Independent Contractor Agreements with City Escape Garden & Design LLC at the March 5, 2018 Board Meeting for Regular Landscape Maintenance and Container Plantings.

Warm weather and extended periods without regular rain has resulted in the watering costs for planters to exceed estimates over time. Additional funding is required to cover the cost for continued watering during the fall. Village staff is ...

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