Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
First Reading of An Ordinance Amending Chapter 20 (“Public Health”), Article 7 (“Garbage, Weeds and Littering”) and Chapter 26 (“Water”), Article 2 (“Charges and Collections”), Section 26-2-2 (“Meter Charges”) of the Oak Park Village Code Regarding Rates for Garbage, Refuse, Yard Waste and Recyclable Materials Collection Services
End
Overview
Overview
This Ordinance proposes to increase the fees charged for refuse, recycling and yardwaste collection and disposal. These services are provided by Waste Management to owners of residential property containing one to five units as well as Oak Park Institutional Facilities. These new rates reflect the charges for collection per the new contract with Waste Mangement and for disposal at the West Cook County Solid Waste Agency’s Regional Disposal Project.
Body
Staff Recommendation
This is a First Reading Only.
Fiscal Impact
Fees collected for these services fund the Environmental Services Fund.
Background
The following are the proposed changes to the FY2019 Refuse Rate Ordinance:
2018 rate/mo. 2019 rate/mo. % increase
96 gal trash cart $26.71 $27.51 3.0%
64 gal trash cart $23.59 $25.00 6.0%
Compost Cart $14.85 $14.85 0.0%
Yard Waste Stickers $2.60 $3.00 15.4%
Refuse Stickers $2.35 $3.00 27.6%
1. The monthly refuse rate includes charges for:
a) Refuse Collection
b) Disposal Cost (a separate cost from Waste Management’s fees)
c) Villages Administrative costs
d) Leaf pick up program
e) Alley improvement fee
2. The rates for Waste Management’s services are increased by 2.5% per the agreement. See attached notice.
3. Refuse cart rates for the 96 gallon toter service are proposed to increase 3% to $27.51/month to keep up with Waste Management’s fees and Village administrative costs. The fee charged to residents covers the cost for this service.
4. Refuse rates for the 64 gallon toter service are proposed to increase 6% to $25.00/month. This would be the first year since providing the 64 gallon toter option where the user fee will cover the cost of the service.
5. The Compost cart rate is proposed to remain the same at $14.85/month in an effort to continue to promote the service. In addition, it is proposed to keep the same Green Rate which provides the “first three months free” incentive for first time users when agreeing to 12 months of service. The fee charged by Waste Management is $15.15/month. The Village would subsidize compost participants $0.30 per unit per month. Through nine months of 2018, 265 new users have signed up. Based on the current number of participants of 1546, the estimate of subsidy is approximately $5,600.00 for FY2019.
6. Both Yard Waste and Refuse stickers are proposed to increase to $3.00 per sticker. This rate is suggested to encourage the participation in the Composting program. Approximately 5,000 yard waste and 22,000 refuse stickers are sold annually.
Yard Waste Sticker Refuse Sticker
Refuse Collection (2.5% increase) $2.62 $1.46
Disposal Cost $1.42
Actual 2019 Village cost $2.62 $2.88
7. Section 20-7-20, Payments to Avoid Prosecution, fines have been increased from $25.00 to $125.00 to encourage property owners to comply with the Ordinance. The defendant has the option to either pay $125.00 within 10 days of receipt of citation or appear in adjudication court. The majority of citations issued are to multi-family (6+ units) buildings for overfilled dumpsters. The cost for a waste hauler to empty an overfilled dumpster averages $100.00. The fine amount has not been increased since 1990.
8. The invoicing for the 66 Institutional users is proposed to be completed by Waste Management. Institutional rates will increase by 2% from last year. Waste Management will charge a nominal administrative fee of $6.50 per account for billing. The administrative fee will be waived if institutional users agree sign up for Autopay. The Ordinance also includes a resolution outlining remedies for uncollected funds.
9. Currently the Village’s residential (five units or less) and institutional waste hauling customers incur a monthly alley improvement fee in their refuse bill. For consistency, the alley improvement fee is also being proposed for residential units with six or more units and commercial businesses. A monthly alley improvement fee of five dollars ($5.00) will be assessed through water billing. This section is included in Section 26-2-2, “Meter Charges”, of the Village Code.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
Fees for refuse, recycling and yardwaste collection and diposal were last increased at the Village Board meeting on November 20, 2017. On September 19, 2016 the Village Board approved a new five year agreement with Waste Management for collection and disposal.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
Annually staff makes a recommendation to the Village Board during the budget process in connection with the Waste Management contract.
Intergovernmental Cooperation Opportunities
Oak Park Institutional facilities (Park District, Schools, Religious Insitutions and various other Village non profit agencies) are able to take advantage of these rates if they elect to.
Performance Management (MAP) Alignment
A Governance Priority established for the Public Works Department is for Maintenance and Service Programs.