Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-1011    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 11/5/2018 Final action: 11/5/2018
Title: A Resolution Approving an Amendment to the Independent Contractor Agreement Between the Village of Oak Park and Oak Brook Mechanical Services, Inc. to Provide Emergency Repairs and Planned HVAC Work in an Amount not to Exceed $30,000.00 in Fiscal Year 2018 and Authorizing its Execution
Attachments: 1. Resolution-Oak Brook Mechanical, 2. Agreement Amendment-Oak Brook Mechanical, 3. Attachment-Oak Brook Mechanical-Independent Contractor Agreement 010518, 4. Attachment-Oak Brook Mechanical-SOS
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Amendment to the Independent Contractor Agreement Between the Village of Oak Park and Oak Brook Mechanical Services, Inc. to Provide Emergency Repairs and Planned HVAC Work in an Amount not to Exceed $30,000.00 in Fiscal Year 2018 and Authorizing its Execution

End
Overview
Overview
Oak Brook Mechanical Services, Inc. (OMS) is the Village's current Heating Ventilalting and Air conditioning (HVAC) maintenance and repair service contractor. The Village executed an Independent Contractor Agreement with OMS on January 5, 2018 for $25,000.00. This agenda item is for an Amendment to that Independent Contractor Agreement to increase the amount of the contract from $25,000.00 to $30,000.00 to cover unanticipated repairs that were needed.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
$35,000.00 is budgeted in FY2018 Building Maintenance Operating Budget, Property Repair account number 1001-43790-711-540674 of which $3,139.55 remains in that account.

In addition, $25,000.00 is budgeted in FY 2018 Building Maintenance Operating Budget, Property Repair account number 1001-43790-713-540674 of which $5,128.65 remains in that account. The combined total of $8,268.20 remaining in both of those accounts would cover the additional $5,000.00 being requested.

If approved, the Amendment to the Independent Contractor Agreement with Oak Brook Mechanical Services, Inc. would not exceed $30,000.00.

Background
In late 2016 staff requested hourly rates from qualified HVAC contractors for repair and maintenance services for the systems at Village owned facilities. In FY2017 the Village entered into an agreement with OMS for these services. The Village renewed the agreement with OMS for FY2018 and they are again providing these maintenance and repair service contractor. They are very experienced and familiar with the HVAC systems ...

Click here for full text