Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
An Ordinance Authorizing the Sale of Surplus Vehicles and Equipment Owned by the Village of Oak Park
End
Overview
Overview
The Village has two vehicles that have been determined to be no longer needed. In addition there is equipment that is no longer of use to the Village. It is proposed that these vehicles and the equipment be declared as surplus and be disposed of. The vehicles and equipment will be sold at auction or traded in or disposed of as scrap.
Body
Staff Recommendation
Approve the Ordinance.
Fiscal Impact
Funds received for vehicles and or equipment will be placed in the fund from which they were purchased originally.
Background
In accordance with Village policy and State law (65 ILCS 5/11-76-4), the Village may, by Ordinance, authorize the disposition of designated personal property (as opposed to real property) in order to dispose of vehicles and materials no longer usable to the Village.
The Village currently has one vehicle which needs repairs in excess of the vehicle’s value. The Village is also in possession of a seizure vehicle that the Police Department has no need for. The Village also owns a pressure washer that has been in storage for over 10 years which is no longer needed.
The above items and as shown on the Attachment will be disposed of via internet auction. The Village has had recent success using internet auctions for disposal of these items. If the items are not sold at auction they will be disposed of as scrap. Vehicles may be traded in if there is interest and if the value is that which could be estimated at auction.
The vehicles that are listed on the Attachment have been determined to be candidates for disposal base on the criteria established for the fleet replacement program.
Each year, the Village allocates funds for the annual replacement of vehicles in the Fleet Replacement Fund. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program.
The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Board has approved disposal of vehicles, materials and equipment Ordinances annually.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
It is anticipated that the Board will consider these Ordinances as they become necessary.
Intergovernmental Cooperation Opportunities
None at this time.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Public Works Department for managing Infrastructure/Capital Programs.