Submitted By
Bill McKenna, Village Engineer
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving A Local Public Agency Agreement For Federal Participation with the State Of Illinois for Construction of the Lake Street Streetscape Project, Section 16-00264-00-PV, and Authorizing Its Execution
End
Overview
Overview
The Village received $3 million in federal funds for the Lake Street Streetscape Project from Harlem to Euclid. The project design is complete and the project is scheduled to be bid by the State in January of 2019 with construction occurring in 2019. The Local Agency Agreement is needed is required to allow the State to bid the project.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The total construction cost of the streetscape project is estimated at $10,162,022. The Village is responsible for all of the costs in excess of the $3 million in federal funds for this project which are estimated at $7,162,022. The State will pay for the construction work and will invoice the Village for the Village’s share of the project.
A revised Capital Improvement Plan sheet summarizing the costs for the various projects on Lake Street is included as an attachment. The current estimated construction cost for all of the projects is estimated at $14,949,022 with the Village’s share equal to $11,949,022.
Background
The design work for the Lake Street Streetscape project is complete. In order for IDOT to bid the project in January of 2019, the State requires that the Village enter into an agreement with the State and commit funding for the project since the project will use federal funds. A separate agenda for a Funding Resolution is also being presented at this same Board meeting.
The Village has been planning streetscape improvements along the Lake Street corridor from Harlem Avenue to Euclid Avenue since 2012. In August of 2016 the Village approved an agreement with Thomas Engineering Group to start work on the engineering design of the Lake Street Improvement project based upon previously determined streetscape scope and material selections from Village Board meetings in November of 2015.
Since August of 2016 staff and the design team of Thomas Engineering Group (TEG) and The Lakota Group have been working on the preliminary design (phase 1) of the project which included a robust traffic study intended to ensure the Lake St project creates the best design possible for addressing traffic congestion and accommodating pedestrians.
The proposed project consist of three separate projects on Lake Street; a water and sewer improvement project from roughly Grove Avenue to Euclid Avenue, a street resurfacing project from Euclid Avenue to Austin Boulevard, and a streetscape and road reconstruction project from Harlem Avenue to Euclid Ave as well as on Marion Street from Lake Street to Ontario Street. The Village received $3 million in Federal Surface Transportation Funds which will be used on the streetscaping project.
The scope of the proposed streetscape project utilizes decorative roadway materials at signature intersections, bluestone sidewalks in the commercial areas, decorative street and pedestrian lighting, colored concrete curb, furnishing, and specialty features.
At the March 5, 2018 regular meeting the Village Board approved the Lake Street Improvement projects’ scope and limits and provided direction to staff to modify the limits and scope to reduce the overall budget for construction of the projects to $15 million which required the removal of Marion Street from Lake Street to Ontario from the project scope.
Since this meeting staff has been working with the consultants to modify the scope and use of materials to fit the $15 million amount. In addition to removing Marion Street from the project, staff has removed the use of bluestone on Lake Street from Harlem to Maple, modified the specialty feature at Forest to no longer include a water feature, kept existing concrete curbs and sidewalks from Kenilworth to west of Oak Park Avenue, and modified numerous other items in order to achieve this cost reduction.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
At the September 4, 2018 regular meeting the Village Board Approved a Highways Land Acquisition Contract for Negotiation services with Swanson and Brown, Ltd. for Right-of-Way Acquisition for the Lake Street Improvement Project in an amount not to exceed $103,900.
At the July 9, 2018 regular meeting the Village Board Approved a Third Amendment to the Professional Services Agreement with Thomas Engineering Group LLC for the Design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects to include Coordination with Developments and Revisions to Projects’ Scope for an additional $179,440.
At the March 5, 2018 regular meeting the Village Board approved the Lake Street Improvement projects’ scope and limits and provided direction to staff to modify the limits and scope to reduce the overall budget for construction of the projects to $15 million.
At the March 5, 2018 regular meeting the Village Board Approved a Second Amendment to the Professional Services Agreement with Thomas Engineering Group LLC for the Design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects to include Design Modifications to existing Sidewalk Vaults for an additional $80,648.
At the March 5, 2018 regular meeting the Village Board Approved an Agreement with Tetra Tech, Inc., for an Environmental Preliminary Site Investigation for the Lake Street Improvement Projects in an amount not to exceed $36,511.
At the February 26, 2018 regular meeting the Village Board Approved the Lake Street Improvement Project’s Scope, Including the Projects’ Limits, Decorative Materials, and Specialty Features with a budgeted amount of $15 million.
At the October 16, 2017 regular meeting the Village Board approved a Professional Services Agreement with The Lakota Group, Inc., for Phase 2 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project in an amount not to exceed $131,370.
At the January 17, 2017 regular meeting the Village Board Approved an Amendment to the Professional Services Agreement with The Lakota Group, Inc., for Phase 1 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project for an additional $24,780
At the January 17, 2017 regular meeting the Village Board Approved an Amendment to the Professional Services Agreement with Thomas Engineering Group, LLC., for Professional Engineering Services for the design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects for an additional $117,560.
On October 4, 2016, the Village Board authorized an agreement with The Lakota Group, Inc., for Phase 1 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project in an amount not to exceed $99,000.
On August 1, 2016, the Village Board authorized an agreement with Thomas Engineering Group, LLC., for Professional Engineering Services for the design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects in an amount not to exceed $1,080,000.
At the July 18, 2016 regular meeting the Village Board approved a Resolution Authorizing the Submission of a 2016 Federal Surface Transportation Program Grant Application for the Lake Street Streetscape and Resurfacing Project.
At the June 6, 2016 regular meeting the Village Board approved a Resolution Authorizing the Submission of a 2016 Illinois Transportation Enhancement Program (ITEP) Grant Application for the Lake Street Streetscape Project.
At the June 6, 2016 regular meeting the Village Board approved a Resolution Requesting the Illinois Department of Transportation Repurpose Federal Funds Earmarked for the I-290 Cap the Ike Projects, IL456 and IL478, to the proposed Lake Street Resurfacing and Streetscape Project according to the Consolidate Appropriations Act, 2016.
On February 8, 2016 the Village Board was given a presentation related to Construction, Parking and Mobility Services along the Lake Street Corridor from Harlem to Austin and directed staff to Request Proposals for the Preliminary and Design Engineering of the Lake Street Streetscape and Resurfacing Project.
On November 2, 2015 the Village Board was given a presentation on the Lake Street Streetscape Enhancement project which included a recommended project scope and material selections based on Board comments.
On May 11, 2015 the Village Board was given a presentation on the Lake Street Streetscape Enhancement project.
On August 20, 2014 the Disability Access Commission met at their regular open public meeting to review the proposed streetscape project and provided comments.
On January 7, 2013 Lakota Group and staff presented the recommendations of the Streetscape Committee for the Lake Street Streetscape project to the Village Board which included four options for scope and materials. The results of the surveys and walking tours were also presented.
On June 4, 2012 the Village Board the Village Board directed staff to form the Downtown District Streetscape Committee who would help in the development of various streetscape scenarios for Board consideration.
On March 15, 2012 the Village Board authorized an agreement with Lakota Group for design services related to the Lake Street Corridor from Harlem Ave to Euclid Ave.
Citizen Advisory Commission Action
On August 20, 2014 the Disability Access Commission reviewed the conceptual plans for the Lake Street Streetscape project and their recommendations were incorporated into the design.
On September 26, 2018 Staff provided an update regarding the proposed streetscape project to the Disability Access Commission.
Anticipated Future Actions/Commitments
A Separate agenda item for the Funding Resolution for this project is being presented to the Village Board.
A separate agenda item for the construction engineering for the Lake Street Improvement Projects is being presented to the Village Board for construction management of the streetscape project, the water and sewer project, and the street resurfacing project.
A future agenda item will be presented at an upcoming Board meeting for approving easements for performing work on private property along Lake Street to replace sidewalks on private properties which serve the public.
A future Board item will be presented for construction contracts following bidding of the street resurfacing project on Lake Street from Euclid to Austin Boulevard.
Intergovernmental Cooperation Opportunities
This project involves the State and Federal Highway Administration working with the Village to fund and construct this project.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.