Submitted By
Bill McKenna, Village Engineer
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Contract with Trine Construction Corp. for Project 19-1, Lake Street Sewer and Water Main Improvements, in an Amount not to Exceed $1,862,000 and Authorizing its Execution
End
Overview
Overview
The Village received competitive bids on October 26, 2018, for the Lake Street Sewer and Water main Improvement Project 19-1. Nine contractors picked up bid documents and three bids were received. The low responsible bid was submitted by Trine Construction Corp. in an amount of $1,862,000. This project consists of replacing water and sewer mains on Lake Street from Grove Avenue to Euclid Avenue and sewer rehabilitation using lining on Lake Street from Euclid to Ridgeland Avenues. Construction work would occur in the early spring of 2019.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The recommended FY2019 Capital Improvement Plan (CIP) currently only includes $1,480,000 for this project in the Water and Sewer Fund. Staff will update the recommended CIP to include the additional $382,000 needed to fund this project with the Water and Sewer Fund, Public Works - Water, Water Distribution, Capital Improvements, for water main replacement, account no. 5040-43730-777-570707 providing $662,000 for this project and the Water and Sewer Fund, Public Works - Sewer, Sewer Collection, Capital Improvements, for sewer main replacement, account no. 5040-43750-781-570707 providing $1,200,000 for this project.
Background
The project includes replacing the water and sewer mains on Lake Street from Grove to Euclid Avenue and rehabilitating the existing sewer mains on Lake Street from Euclid to Ridgeland. The work is anticipated to start in early spring of 2019 as soon as weather permits, typically at the beginning of March, in order to be completed prior to the start of work for the streetscape project.
The work will involve closing Lake Street to eastbound traffic between Oak Park Avenue and Euclid during the work in this section and also from Grove to Oak Park Avenue during work in this section. Underground water and sewer work in the Lake & Oak Park intersection will be staged to maintain some direction of traffic through. Night work is anticipated for water service reconnections and work required for short term closures at the center of the Lake & Oak Park intersection.
The Village has previously worked with Trine Construction and they have done an excellent job in the past.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
At the September 4, 2018 regular meeting the Village Board Approved a Highways Land Acquisition Contract for Negotiation services with Swanson and Brown, Ltd. for Right-of-Way Acquisition for the Lake Street Improvement Project in an amount not to exceed $103,900.
At the July 9, 2018 regular meeting the Village Board Approved a Third Amendment to the Professional Services Agreement with Thomas Engineering Group LLC for the Design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects to include Coordination with Developments and Revisions to Projects’ Scope for an additional $179,440.
At the March 5, 2018 regular meeting the Village Board Approved a Second Amendment to the Professional Services Agreement with Thomas Engineering Group LLC for the Design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects to include Design Modifications to existing Sidewalk Vaults for an additional $80,648.
At the March 5, 2018 regular meeting the Village Board Approved an Agreement with Tetra Tech, Inc., for an Environmental Preliminary Site Investigation for the Lake Street Improvement Projects in an amount not to exceed $36,511.
At the February 26, 2018 regular meeting the Village Board Approved the Lake Street Improvement Project’s Scope, Including the Projects’ Limits, Decorative Materials, and Specialty Features with a budgeted amount of $15 million.
At the October 16, 2017 regular meeting the Village Board approved a Professional Services Agreement with The Lakota Group, Inc., for Phase 2 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project in an amount not to exceed $131,370.
At the January 17, 2017 regular meeting the Village Board Approved an Amendment to the Professional Services Agreement with The Lakota Group, Inc., for Phase 1 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project for an additional $24,780
At the January 17, 2017 regular meeting the Village Board Approved an Amendment to the Professional Services Agreement with Thomas Engineering Group, LLC., for Professional Engineering Services for the design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects for an additional $117,560.
On October 4, 2016, the Village Board authorized an agreement with The Lakota Group, Inc., for Phase 1 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project in an amount not to exceed $99,000.
On August 1, 2016, the Village Board authorized an agreement with Thomas Engineering Group, LLC., for Professional Engineering Services for the design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects in an amount not to exceed $1,080,000.
At the July 18, 2016 regular meeting the Village Board approved a Resolution Authorizing the Submission of a 2016 Federal Surface Transportation Program Grant Application for the Lake Street Streetscape and Resurfacing Project.
At the June 6, 2016 regular meeting the Village Board approved a Resolution Authorizing the Submission of a 2016 Illinois Transportation Enhancement Program (ITEP) Grant Application for the Lake Street Streetscape Project.
At the June 6, 2016 regular meeting the Village Board approved a Resolution Requesting the Illinois Department of Transportation Repurpose Federal Funds Earmarked for the I-290 Cap the Ike Projects, IL456 and IL478, to the proposed Lake Street Resurfacing and Streetscape Project according to the Consolidate Appropriations Act, 2016.
On February 8, 2016 the Village Board was given a presentation related to Construction, Parking and Mobility Services along the Lake Street Corridor from Harlem to Austin and directed staff to Request Proposals for the Preliminary and Design Engineering of the Lake Street Streetscape and Resurfacing Project.
On November 2, 2015 the Village Board was given a presentation on the Lake Street Streetscape Enhancement project which included a recommended project scope and material selections based on Board comments.
On May 11, 2015 the Village Board was given a presentation on the Lake Street Streetscape Enhancement project.
On August 20, 2014 the Disability Access Commission met at their regular open public meeting to review the proposed streetscape project and provided comments.
On January 7, 2013 Lakota Group and staff presented the recommendations of the Streetscape Committee for the Lake Street Streetscape project to the Village Board which included four options for scope and materials. The results of the surveys and walking tours were also presented.
On June 4, 2012 the Village Board the Village Board directed staff to form the Downtown District Streetscape Committee who would help in the development of various streetscape scenarios for Board consideration.
On March 15, 2012 the Village Board authorized an agreement with Lakota Group for design services related to the Lake Street Corridor from Harlem Ave to Euclid Ave.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
A Separate agenda item for a Local Public Agency Agreement for Federal Participation with the State Of Illinois for Construction of the Lake Street Streetscape Project along with a Funding Resolution for the construction of the streetscape project is being presented to the Village Board.
A separate agenda item for the construction engineering for the Lake Street Improvement Projects is being presented to the Village Board for construction management of the streetscape project, the water and sewer project, and the street resurfacing project.
A future agenda item will be presented at an upcoming Board meeting for approving easements for performing work on private property along Lake Street to replace sidewalks on private properties which serve the public.
A future Board item will be presented for construction contracts following bidding of the street resurfacing project on Lake Street from Euclid to Austin Boulevard.
Intergovernmental Cooperation Opportunities
None at this time
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.