Submitted By
Bill McKenna, Village Engineer
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Professional Services Agreement with TranSystems Corporation for Phase III Construction Engineering for the Lake Street Improvement Projects in an Amount Not To Exceed $1,464,930 and Authorizing its Execution
End
Overview
Overview
The Engineering Division requested proposals for construction engineering services for the Lake Street Improvement projects which include the streetscape project, the sewer and water main improvement project, and the street resurfacing project which are planned for construction in 2019. The Village received six proposals for this construction management and interviewed three firms. The proposal from TranSystems Corporation best fit the needs of the Village for this project and they were the most qualified to perform these services. The work involves managing construction for the various projects on Lake Street in 2019, public outreach, and coordinating construction with the impacted businesses and stakeholders.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The recommended FY2019 budget includes funds for this work in the Capital Improvement Fund, Public Works-Engineering, Project Engineering account no. 3095-43780-101-570706 which provides $1,500,000 for this work.
Background
The Village requested proposals for providing construction engineering for the three Lake Street projects including the federally funded streetscape project, the sewer and water improvement project, and the street resurfacing project. The Village received six proposals for this work and interviewed three consultants. The proposal from TranSystems Corporation best fit the needs of the Village for overseeing construction of these projects and included a robust public outreach and business coordination component. The public outreach component will be critical for helping notify the public regarding information and updates for the projects, help provide businesses with the most up to date information regarding the project, and help to ensure that people using the area have the best information and receive the message that businesses are open during the work.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
At the September 4, 2018 regular meeting the Village Board Approved a Highways Land Acquisition Contract for Negotiation services with Swanson and Brown, Ltd. for Right-of-Way Acquisition for the Lake Street Improvement Project in an amount not to exceed $103,900.
At the July 9, 2018 regular meeting the Village Board Approved a Third Amendment to the Professional Services Agreement with Thomas Engineering Group LLC for the Design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects to include Coordination with Developments and Revisions to Projects’ Scope for an additional $179,440.
At the March 5, 2018 regular meeting the Village Board approved the Lake Street Improvement projects’ scope and limits and provided direction to staff to modify the limits and scope to reduce the overall budget for construction of the projects to $15 million.
At the March 5, 2018 regular meeting the Village Board Approved a Second Amendment to the Professional Services Agreement with Thomas Engineering Group LLC for the Design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects to include Design Modifications to existing Sidewalk Vaults for an additional $80,648.
At the March 5, 2018 regular meeting the Village Board Approved an Agreement with Tetra Tech, Inc., for an Environmental Preliminary Site Investigation for the Lake Street Improvement Projects in an amount not to exceed $36,511.
At the February 26, 2018 regular meeting the Village Board Approved the Lake Street Improvement Project’s Scope, Including the Projects’ Limits, Decorative Materials, and Specialty Features with a budgeted amount of $15 million.
At the October 16, 2017 regular meeting the Village Board approved a Professional Services Agreement with The Lakota Group, Inc., for Phase 2 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project in an amount not to exceed $131,370.
At the January 17, 2017 regular meeting the Village Board Approved an Amendment to the Professional Services Agreement with The Lakota Group, Inc., for Phase 1 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project for an additional $24,780
At the January 17, 2017 regular meeting the Village Board Approved an Amendment to the Professional Services Agreement with Thomas Engineering Group, LLC., for Professional Engineering Services for the design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects for an additional $117,560.
On October 4, 2016, the Village Board authorized an agreement with The Lakota Group, Inc., for Phase 1 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project in an amount not to exceed $99,000.
On August 1, 2016, the Village Board authorized an agreement with Thomas Engineering Group, LLC., for Professional Engineering Services for the design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects in an amount not to exceed $1,080,000.
At the July 18, 2016 regular meeting the Village Board approved a Resolution Authorizing the Submission of a 2016 Federal Surface Transportation Program Grant Application for the Lake Street Streetscape and Resurfacing Project.
At the June 6, 2016 regular meeting the Village Board approved a Resolution Authorizing the Submission of a 2016 Illinois Transportation Enhancement Program (ITEP) Grant Application for the Lake Street Streetscape Project.
At the June 6, 2016 regular meeting the Village Board approved a Resolution Requesting the Illinois Department of Transportation Repurpose Federal Funds Earmarked for the I-290 Cap the Ike Projects, IL456 and IL478, to the proposed Lake Street Resurfacing and Streetscape Project according to the Consolidate Appropriations Act, 2016.
On February 8, 2016 the Village Board was given a presentation related to Construction, Parking and Mobility Services along the Lake Street Corridor from Harlem to Austin and directed staff to Request Proposals for the Preliminary and Design Engineering of the Lake Street Streetscape and Resurfacing Project.
On November 2, 2015 the Village Board was given a presentation on the Lake Street Streetscape Enhancement project which included a recommended project scope and material selections based on Board comments.
On May 11, 2015 the Village Board was given a presentation on the Lake Street Streetscape Enhancement project.
On August 20, 2014 the Disability Access Commission met at their regular open public meeting to review the proposed streetscape project and provided comments.
On January 7, 2013 Lakota Group and staff presented the recommendations of the Streetscape Committee for the Lake Street Streetscape project to the Village Board which included four options for scope and materials. The results of the surveys and walking tours were also presented.
On June 4, 2012 the Village Board the Village Board directed staff to form the Downtown District Streetscape Committee who would help in the development of various streetscape scenarios for Board consideration.
On March 15, 2012 the Village Board authorized an agreement with Lakota Group for design services related to the Lake Street Corridor from Harlem Ave to Euclid Ave.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
A Separate agenda item for a Local Public Agency Agreement for Federal Participation with the State Of Illinois for Construction of the Lake Street Streetscape Project along with a Funding Resolution for the construction of the streetscape project is being presented to the Village Board.
A future agenda item will be presented at an upcoming Board meeting for approving easements for performing work on private property along Lake Street to replace sidewalks on private properties which serve the public.
A future Board item will be presented for construction contracts following bidding of the street resurfacing project on Lake Street from Euclid to Austin Boulevard.
Intergovernmental Cooperation Opportunities
None at this time.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.