Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-1026    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 11/19/2018 Final action: 11/19/2018
Title: A Resolution Approving the Renewal of an Independent Contractor Agreement with Davis Tree Care and Landscape, Incorporated for Fiscal Year 2019 Parkway Tree Pruning Services in an Amount Not to Exceed $300,000.00 and Authorizing its Execution
Attachments: 1. Resolution-Parkway Tree Pruning - Davis Tree Care, 2. Renewal-Parkway Tree Pruning - Davis Tree Care, 3. Attachments-Parkway Tree Pruning - Davis Tree Care
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving the Renewal of an Independent Contractor Agreement with Davis Tree Care and Landscape, Incorporated for Fiscal Year 2019 Parkway Tree Pruning Services in an Amount Not to Exceed $300,000.00 and Authorizing its Execution

End
Overview
Overview
In December 2017 the Village Board approved entering into an Independent Contractor Agreement with Davis Tree Care for FY2018 Parkway Tree Pruning Services. The Agreement provides for two possible renewals. It is proposed to exercise the first of the two possible renewals with Davis tree Care and Landscape, Inc. for FY 2019 Parkway Tree Pruning Services.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The proposed FY 2019 budget recommends a total of $300,000.00 for Parkway Tree Pruning in the General Fund, External Support account no. 1001-43800-741-530667.

Background
In September 2017 Village staff requested bids for three separate FY2018 tree maintenance contracts under a "Comprehensive Tree Maintenance Bid" for services in 2018. Davis Tree Care and Landscape, Inc. of Forest Park, IL was approved as the low responsive bidder for one of the contracts, Parkway Tree Pruning Services.

For the past 15 years, the Village has maintained a four year pruning cycle where every village owned tree should be pruned during one of those years. All trees within a specified geographical area are pruned in a single season. All pruning is done by a contractor. Over time this regular maintenance has led to a drop in emergency calls and storm damage. Staff still find, based on rates of growth and Resident expectations, that the four year cycle does not meet the needs of the community. Over half of the "Resident Request" based work comes from the quarter of town that is schedule to be pruned in the next season. This results in trees being pruned more than once during the pruning cycle...

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