Submitted By
Bill McKenna, Village Engineer
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Professional Services Agreement with Edwin Hancock Engineering Co. for Phase III Construction Engineering for the Madison Street Improvement Project in an Amount Not To Exceed $459,007 and Authorizing its Execution
End
Overview
Overview
The Engineering Division requested proposals for construction engineering services for the Madison Street Improvement Project which is planned for construction in 2019. The Village received ten proposals for this construction management and interviewed two firms. The proposal from Edwin Hancock Engineering best fit the needs of the Village for this project. The work involves managing construction for the street resurfacing and road diet project including work to oversee the three bid alternative for the sewer lining, resurfacing, and median island removal.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The recommended FY2019 budget includes $6,160,000 ($5,600,000 for construction and $560,000 for construction management) for the construction and construction management of the Madison Street Improvement project in the Madison Street TIF Fund account no. 2072-41300-101-570707.
Pending Board concurrence, staff will revise the proposed FY2019 Budget and Capital Improvement Plan to include the $6,250,000 cost for construction of the Madison Street Improvement project and $459,007 for construction management of the project in the Madison Street TIF Fund account no. 2072-41300-101-570707.
Background
The Village requested proposals for providing construction engineering for the Madison Street Improvement Project which includes the “road diet.” The Village received ten proposals for this work and interviewed two consultants. The proposal from Edwin Hancock Engineering best fit the needs of the Village for overseeing construction of these projects and includes a public outreach component for developing a website for the project including education materials for the road diet, using social media such as Facebook and Twitter to send out additional updates, stakeholder coordination and materials which businesses can display or distribute describing the project. Edwin Hancock Engineering has performed similar services for the Village in the past and has done an excellent job.
Alternatives
The construction project on Madison Street includes bid alternatives. The cost of $459,007 for the construction management item reflects the costs to oversee the construction of the Madison Street project including all bid alternatives for removing the median, sewer lining, and resurfacing in the middle section. Should the Village Board award a construction contract without all of the bid alternates, the costs to oversee construction of the work would be reduced. The cost to oversee the various alternates is listed below.
The costs for overseeing the construction of Base Bid (keeping the medians), Alternate A, and Alternate B is $415,607.
The costs to oversee the work for Bid Alternate A for sewer lining is approximately $7,700.
There is no change in construction engineering costs associated with Bid Alternate B for resurfacing from Oak Park Avenue to East Ave.
Previous Board Action
In October 2010, the Village Board adopted a Resolution supporting the “Complete Streets” concept which recommends that a Village-wide policy be crafted. The Consultant has incorporated this concept into their streetscape recommendation for Madison Street. The complete streets concept is to provide equal opportunity to all modes of transportation which includes bicycling, vehicular, pedestrian, public transportation in order to reduce traffic congestion while improving air quality and in general quality of life.
On November 22, 2010, the Village Board approved a Resolution Authorizing the Execution of a Contract with Altamanu, Inc. to Prepare Streetscape Design Scenarios for Madison Street for Phase 1.
In December 2010, the Consultant began work on this project. In early December 2010 staff recommended, and the Board supported, a Committee that consisted of the Madison Street Coalition members as well as various staff for a total of seventeen (17) members. On the most part, this Committee met each month, sometimes twice a month throughout the process until such a time the Consultants had a final product.
In April 2011, the Consultants presented to the Madison Street Business Association. Their reaction was positive.
In May and June 2011, the Committee along with the Consultant held two public input meetings at Julian Middle School. Approximately 2,500 postcards were mailed to property and business owners along the corridor. Public reaction was mixed. Some concerns were; the project would create more traffic in adjacent neighborhoods, there is a need for a wider roadway for quick trips from one end of Madison Street to the other, and there is a need for more parking for businesses. Those in favor suggest the new street would improve safety for children as many cross Madison Street, safer street for bicyclists, more green space, reduced speeds, etc.
On November 28, 2011, the consultants, staff, and steering committee presented their findings and recommendations for street modifications. The modifications include the “complete streets” concept adopted by the Village Board, a road diet where five lanes (including a landscaped median strip and turn lanes) are reduced to three lanes (including a center turn lane) with bike lanes, as well as streetscape amenities. The streetscape amenities include new pedestrian street lighting, furniture, sidewalks and crosswalk enhancements. The Village Board had several questions for staff and the consultants from this meeting. The responses were provided in early December 2011.
On January 3, 2012 the Village Board adopted a Complete Streets Policy for Village Capital Improvement Projects and Public Improvement Design.
On April 4, 2012, another presentation was made to provide the Village Board with additional requested information and to solicit further direction. Staff recommended that the Village Board support the Committee’s recommendation and proceed with further discussion on streetscape development, whether full development or partial development of the corridor.
On July 29, 2013, Staff presented three street enhancement alternatives for Village Board consideration at a Study Session.
On April 13, 2015, staff gave a presentation to the Village Board on the Madison Street enhancement project along with an overview of the TIF District, zoning, and economic development.
On June 29, 2015, staff gave a presentation to the Village Board on the Madison Street enhancement project and phased implementation plan.
On September 8, 2015, the Village Board approved agreements with Christopher B. Burke Engineering, Ltd. for Design Engineering, with Altamanu, Inc. for Landscape Architectural Services, and with V3 Companies of Illinois Ltd. for Surveying Services for the Madison Street Streetscape project.
On April 18, 2016, the Village Board approved an Amendment to the Professional Services Agreement with Christopher B. Burke Engineering, Ltd. for the design engineering for the Madison Street Streetscape and road diet project for an additional $360,858
On June 13, 2016 staff presented a review of the Madison Street Streetscape Corridor Design to the Village Board.
On October 29, 2018 staff presented the Madison Street Improvement Project including the road diet to the Village Board for discussion.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
A separate agenda item for a construction contract for the Madison Street Improvement Project is being presented to the Village Board for construction of the project.
Intergovernmental Cooperation Opportunities
None at this time.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.