Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-1027    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/10/2018 Final action: 12/10/2018
Title: A Resolution Approving an Amendment to the Dumping of Excavated Materials Price Agreement with Waste Management of Illinois, Inc. to Increase the Not to Exceed Amount to $140,000.00 and Authorizing its Execution
Attachments: 1. Resolution-Waste Management Contract Amendment-dumping of fee, 2. Amendment to Agreement-Waste Management, 3. Waste Management - attachments

Submitted By                     

John P. Wielebnicki, Public Works Director

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving an Amendment to the Dumping of Excavated Materials Price Agreement with Waste Management of Illinois, Inc. to Increase the Not to Exceed Amount to $140,000.00 and Authorizing its Execution

 

End

Overview

Overview

The Public Works Department, Water and Sewer Division, has disposed of 2,690 tons of excavated materials to date this year from water and sewer repair excavations.  This amount exceeds the anticipated amount of spoils that would be disposed of this year.  Additional funds of $45,000 are requested to allow for disposal of materials for the rest of the fiscal year for a total of $140,000.

 

Body

Staff Recommendation

Approve the Resolution.

 

Fiscal Impact

The total amount anticipated to be spent on this service for the rest of FY2018 is estimated to be increased from $95,000.00 to $140,000.00.

 

The FY 2018 Water & Sewer Fund Budget provides $90,000.00 for dumping and disposal of excavated materials.  In the Water Budget, External Support, account number 5040-43730-777-530667 there is $45,000.00 and in the Sewer Budget, External Support, account number 5040-43750-781-530667 there is $45,000.00.  Also, in the General Fund, Streets Division Budget, External Support, account number 1001-43740-761-530667 there is $5,000.00.

 

It is proposed to utilize the Water & Sewer Fund balance to cover the cost of the additional disposal.  A budget amendment will be prepared for a future Village Board Budget Amendment item.

 

Background

The Department of Public Works, Water and Sewer Division, typically makes repairs to the water distribution and sewer collection systems.  The debris material from these excavations has been hauled to the Waste Management Chicago Metro Transfer Station in Stickney for the past several years.

 

On March 29, 2018, the Village Board approved an agreement with Waste Management of Illinois, Inc. in the amount of $95,000.00 for the disposal of approximately 1,900 tons of excavated material from utility repairs.  Due to the number and size of excavations to date this year the amount of materials disposed of has increased.  The increase in this agreement amendment is an estimated amount that would be needed for the balance of the fiscal year.  

 

Alternatives

The Board can delay action to gain additional information.

 

Previous Board Action

The Board has approved similar agreement amendments in the past.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that the Public Works Department will be bringing these type of service agreements to the Village Board annually.

 

Intergovernmental Cooperation Opportunities

The Village is the only Oak Park agency within the community that utilizes these services.

 

Performance Management (MAP) Alignment

This work is in alignment with the Governance Priority established for the Public Works Department for Maintenance and Service Programs.