Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-1057    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/10/2018 Final action: 12/10/2018
Title: A Resolution Approving an Amendment to the Professional Services Agreement with Altamanu, Inc. for Fiscal Year 2018 Landscape Design and Oversight to Revise the Not to Exceed Amount From $25,000 to $32,000.00 and Authorizing its Execution
Attachments: 1. Resolution-Altamanu Contract Amendment-Landscape Design, 2. Agreement Amendment-Altamanu Contract Amendment-Landscape Design, 3. Attachments - Altamanu Contract Amendment - Landscape Design
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Amendment to the Professional Services Agreement with Altamanu, Inc. for Fiscal Year 2018 Landscape Design and Oversight to Revise the Not to Exceed Amount From $25,000 to $32,000.00 and Authorizing its Execution

End
Overview
Overview
The Village entered into an agreement with Altamanu, Inc. for Landscape Design and Oversight for FY2018. The Village's landscape container contractor has asked for quantities and designs for the spring 2019 installation prior to the end of the year based on changes to the industry and requirements of the growers. This will require additional work outside the scope of the original agreement to be completed by Altamnu in FY2018. The amendment to the existing agreement will allow for the completion of that work.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The adopted FY2018 Forestry budget includes $348,200.00 for Regular and Business District Landscape Maintenance within the Landscaping General Contractuals line item (1001-43800-742-530660). Approximatly $336,000.00 of that funding has been allocated to existing contracts leaving approximately $12,000.00 available for other work.

The amendment would increase Altamanu's agreement by $7,000.00 from $25,000.00 to 32,000.00.

Background
The Village entered into a Professional Services agreement with Altamanu, Inc. on March 21, 2018 in the amount of $25,000.00. The scope of work included the design of movable landscape planters found throughout the Village and its business districts for the 2018 season and designs for improving the landscape at Village Hall as part of the parking lot improvements scheduled for 2019.

The Village Container Planting Contractor has requested plant quantities and designs for the spring 2019 installtion befor the end of the fiscal year. This is a change from the process in the past and is facili...

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